Project Specialist & Communications Coordinator

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.

Your role at Baxter:

This individual will be a key player with responsibility for building and executing on communications strategies for Baxter's Round Lake Drug Delivery Manufacturing Facility while providing administrative support to the Site Director. The incumbent will support the execution of employee communications strategies by creating a variety of communications products and content (Articles, blogs, videos, presentations), creating brand awareness programs, and collecting feedback from employees/stakeholders for continuous improvement.

General Expectations:

The top two priorities for all Baxter Round Lake Drug Delivery employees are Safety and Quality.

Safety: Support our goal to achieve a zero-harm environment by ensuring the safety of yourself and your coworkers through:

• Following all safety procedures
• Understanding potential hazards in your area
• Wearing appropriate PPE
• Reporting all incidents/near-misses/concerns
• Embracing 6s

Quality: Ensure the quality of our products to ensure patient safety and achieve our mission of "Saving and Sustaining Lives." This can be achieved through:

• Following good manufacturing practices (GMP)
• Adhering to all quality procedures
• Completing training on-time
• Doing it right the first time, and
• Reporting any quality concerns immediately.

As a part of the Baxter Operating System (BOS), all employees must embrace a culture of continuous improvement by:

• Participating in improvement activities
• Identifying and implementing continuous improvement ideas
• Participating in Tier meetings
• Recognizing your peers
• Embracing 6S
• Identifying and implementing VIP's (Value Improvement Project)
• Utilize leader standard work
• Utilize root cause analysis tools to identify and prevent problems from recurring and drive measurable results.

What you'll be doing:

Ensure consistent messaging across all communications channels, effectively balancing multiple tasks and priorities.

Own and manage communications channels through which general updates and messages are shared with the site including but not limited to:

Maintenance-related closures

Updates to the facility

Success stories

Safety incidents

Policy updates

Corporate executive site visits

Overtime notices

General focus areas (weekly)

Culture survey results (weekly)

Site performance overviews (weekly)

Monthly newsletters

Planned maintenance scheduling

Pay benefits and other notices

Training updates

Collaborate with IT to build and maintain the internal Round Lake Drug Delivery home page.

Own communications and culture webpage

Compile information for other departmental sites

Manage messaging portals:

Emails messages cascaded through Tier meetings

Flat screen TV content

Communication whiteboards

Posters and general signage

Weekly communication packets

Polling-kiosks

Measuring and reporting of key employee communications effectiveness metrics

Manage the site's Culture Change, Rewards and Recognition programs in partnership with HR

Coordinate site Inclusion, Diversity and Culture initiatives, Employee Appreciation events, etc.

Lead the sites iCare Program

Coordinate and conduct employee interviews to share their stories about how Baxter products impacted their lives

Develop patient stories

Create videos that draw an emotional link to our patients and boost product understanding including all required clearances: legal, human resources, etc.

Present at weekly new hire orientation

Ensure the program is 100% deployed across all areas

Work with plant-teams to coordinate/manage community-related events

Collaborate with a variety of internal stakeholders to create content for the intranet site (articles, bios, video, photos), and manages content calendars to ensure new, fresh, and engaging content is updated to the site regularly

Creates content for employee events (invitations, presentations, videos) and assists with event planning and logistics

Coordinate logistics for key stakeholder visits

Participate in the weekly Site Leadership Team meetings

Communicate key takeaways to stakeholder groups through appropriate mechanisms e.g., weekly Plant Manager message

Develop/Prepare site-wide presentations including Town Hall and People Leader meetings

Track site performance metrics and disseminate in a form and through using channels that enable understanding.

What you'll bring:

• Good time management/organizational skills
• Strong writing, editing and verbal communication skills
• Strong interpersonal skills and a positive attitude is needed to work with all levels of the organization
• Strong ability to balance multiple priorities with excellent time management skills
• Advanced level of proficiency in MS Office
• Successfully partner with others to identify and resolve problems
• Strong analytical and problem-solving skills and critical thinking abilities
• Bachelor's Degree Required (Mass Communications or Marketing preferred)
• 2 or more years of progressive experience in the communications field
• 2 or more years of Graphic design and layout experience with Photoshop and InDesign preferred.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all our employees, and we strive to be more transparent with our pay practices.To that end, this position has a salary range of 52,800 to 96,000 and also includes an annual incentive bonus. The above range represents the expected salary range for this position. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in the role, business line, and geographic/office location.

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The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law

EEO is the law - Poster Supplement

Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

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