Prototype Coordinator

PURPOSE: 

Under general supervision, this position performs various financial and accounting transactions, analyses, and reporting. This department is responsible for the purchasing of prototype parts from Tier-1 suppliers and supplies those to our R&D headquarters in Germany. This position also manages the overall prototype part purchasing process while interfacing between (Germany) and external US suppliers.

RESPONSIBILITIES:

Strategic:

• Provide financial support for departments and functions to achieve company financial and operational targets.
• Support CFO in the control and execution of Research and Development revenue and cost.
• Support proper documentation of annual line item planning of R&D investment.
• Execute documents and processes in cbFC (SAP).
• Track continuous improvement measures to support cost center management to reach financial targets.
• Prepare offer letters for R&D.

Operational:

• Manage requests for prototype parts coming from R&D, which involves collaborating with R&D to ensure all required documentation is complete and accurate.
• Execute compliance-compliant orders for prototype components with assurance of order data in terms of completeness, commercial correctness, prices and deadlines as well as timely introduction of changes.
• Create transparency regarding order and tracking status in the assigned scope of procurement vis-à-vis the project, departments and suppliers.
• Coordinate with external US suppliers regarding order confirmation and delivery date as well as ensuring timely receipt of goods.
• Implement supplier discussions in the event of deviating delivery dates to restore security of supply with decision-making and subsequent follow-up measures and escalation to R&D.

Others:

• Perform safe work practices and participate in trainings and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards and laws.
• Report all unsafe acts, unsafe conditions, and injuries to supervisor or Human Resources.
• Work safely 100% of the time.
• Perform other duties as required.

QUALIFICATIONS:

• This position requires a bachelor’s Degree in Business Administration, Supply Chain/Operations Management or related area or equivalent combination of education and experience.
• Co-Op/internship and or 2 years of professional experience in Procurement or Supply Chain

REQUIRED SKILLS:

• Ability to question the reasonableness of journal entries, account balances, and the potential impact associated with various accounting activities on the company’s financial statements.

PREFERRED SKILLS:

• SAP Proficiency, logistic experience, extended user knowledge of MS Office products (Excel, PowerPoint, Word, Access) and safe handling of IT solutions.

PHYSICAL REQUIREMENTS:

• • Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.
  • Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE:

• • Location: Vance, Alabama
  • Schedule: 7am-3:30pm Day Shift Monday-Friday
  • Weekly Overtime: Less than 2 Hours per day as needed
  • Assignment Start: Mid-January/February 2024
  • Assignment End: No end date

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any