Public Notice Coordinator

Public Notice Coordinator

BridgeTower Media is seeking a Public Notice and Advertising Coordinator. The Public Notice and Advertising Coordinator provides excellent customer service to public notice clients as well as advertising clients and event attendees. This role supports various departments – sales, editorial, events and requires excellent written and verbal and organization skills and the ability to learn new systems and complete tasks accurately on deadline. 

What skills does the job require?

• Proficiency at proofreading through remarkable attention to detail and ability to hit daily deadlines
• Articulate and professional in communication with many clients
• Strong typing skills (50 WPM minimum)
• Basic computer knowledge
• 1–3 years general office and data entry experience
• The work in this position is tedious. You must be focused and exhibit exceptional efficiency in process and proofreading.

What will you be Responsible for?

• Public notary in order to notarize public notice affidavits.
• Providing excellent customer service to all clients by phone, email and in person. 
• Working closely with the Studio BTM public notice team taking payment, and all other duties as assigned.
• Printing affidavits to be signed and notarized then mailed to clients.
• Pulling public notice billing.
• Backing up the Public Notice and Advertising Coordinators in Maryland and Pennsylvania in the event of time off.

Event Duties:

• Pre-event duties and event day assistance to ensure guests and winners have a great experience.
• Working closely with the event manager and special products editor to follow up on nominations, encourage applications and letters of reference and follow up to honoree photo and content submissions by the deadlines. 
• Coordinating mailing efforts.
• Coordinating marketing efforts through Studio BTM as assigned by the event coordinator and publisher.
• Assisting with growing nominations, sponsor sales and ticket sales through LinkedIn, phone calls, emails, etc. 

Advertising Duties:

• Provides support to the publisher and sales team to help with client deliverables, contract renewals, client requests, mailings, follow-up and other needs as they arise.
• Pulling reports from Launch Pad, updating protected and draft list and keeping the special products / events lead document up to date and assigning accounts.

Editorial Duties:

• Entering/processing data for publication in RBJ and The Daily Record.
• Updating business calendars for publication in RBJ.
• Assisting special products editor with event winner photos, bios and other assets as needed.

What does BridgeTower Media offer?

• A competitive benefits package that includes health, vision, dental, life, short- and long-term disability coverages
• Free 24-hour TeleMedicine and TeleCounseling Services
• Unlimited PTO
• Tuition Assistance Program
• Weekly Pay
• 401K with a company match
• Growth opportunities to build your career

Who is BridgeTower Media?

BridgeTower Media is one of the country’s leading business-to-business media companies with 44 print and digital publications in more than 20 U.S. markets. BridgeTower Media empowers communities with insights and connections to ignite growth in the business, legal, and construction industries. Through a collection of authoritative media properties and publications across the United States, we have deep relationships in the communities we serve, enabling us to provide unparalleled access to industry leaders and expert information. 

BridgeTower Media and all subsidiaries are Equal Opportunity Employers and value diversity in our workplace.