Public Programs Coordinator

Substack’s mission is to build a new economic engine for culture. As the platform has evolved, we've come to expand that view to include all forms of cultural work.

Since our earliest days, we’ve invested in events with and for writers, including in-person drinks and talks, and online workshops. We’re hiring a Public Programs Coordinator to help us execute, scale, and amplify these events, in order to bring our efforts to more writers and readers. 

A successful Public Programs Coordinator will lead the execution of events for both internal and external audiences. The ideal candidate will be exceptionally organized, with a sharp attention to detail and a passion for turning ideas for events into reality. This person will have a deep interest in Substack’s mission, and be eager to make an impact in a fast-paced, startup environment. This role reports to the head of writer relations, and is based in New York City.

Substack’s compensation package includes a market competitive salary, equity for all full time roles, and exceptional benefits. Our cash compensation salary range for this role is $90,000 - $120,000. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

Responsibilities

• Helm the coordination of Substack’s events from concept to execution, both in person and virtual, to inspire and support writers. 
• Empower our Partnerships team to turn ideas for events into realities. Project-manage internal and external teams through each event cycle—from announcing and promoting an event, to coordinating invitations and deliveries, to supervising on the ground to ensure every event is executed at the highest level. 
• Coordinate events for internal audiences, including planning and executing publisher appearances at Substack team gatherings. 
• Work as liaison with cross-functional partners to translate our events into compelling stories, marketing materials, and campaigns. 
• Scale our events to more writers and readers in key strategic categories, and across regions. 
• Coordinate timelines, production schedules, contract and payment tracking documents, and detailed communications relaying event details.
• Design and manage budgets in collaboration with the Brand and Writer Relations teams.  
• Source, curate and maintain new vendors and sites, creating and sustaining meaningful relationships with writers, readers, vendors, and partners.

Requirements

• 5+ years experience in PR, communications, and/or events production. 
• Extraordinary organizational skills and cultivator of strong cross-functional relationships. Inspires creative thinking for problem-solving and a "make it happen" mindset at all levels within their organization.
• Sharp attention to detail. Passion for logistics and operations. Experience transitioning event ideas into actionable plans, and spearheading the entire event production lifecycle, from conceptualization to execution.
• Excellent written and verbal communication skills, alongside strong time management skills – this role requires managing many different events for different audiences simultaneously.
• Familiarity with the Substack product as a writer or reader. Experience writing online or working at a tech company is a plus. 
• Entrepreneurial spirit. Eagerness to build events and processes from scratch.
• Willing to collaborate with any writer or creator on the platform regardless of their views.
• Travel involved.