Publication Operations Manager

The Publication Operations Manager supports the management and execution of project plans. The role monitors the day-to-day progress of the assigned project plans.

Job Responsibilities

• Supports the scientific strategy team in developing the project proposal and budget (publication planning, medical writing, scientific meetings, etc.)
• Participates in project-related meetings including scheduled meetings, and project kickoff calls
• Participates in client strategy meetings
• Coordinates meeting agendas, meeting events & summaries, and post-meeting actions planning with guidance from the Director/Senior Manager
• Ensures completion of actionable items by conducting follow up with client stakeholders, authors, KOLs, faculty, and internal staff
• Engages client stakeholders, key opinion leaders, authors, and outside vendors at the direction of the senior manager/director
• Coordinates/facilitates/manages activities and projects
• Liaises and coordinates with Creative and Editorial, Meetings and all stakeholders to ensure accurate and timely delivery of assets and projects
• Coordinate attendee and faculty recruitment and contracting with the Meeting Manager
• Supports client Executive Lead on special projects, ad hoc initiatives, and business development
• Supports the Executive Lead with tracking of PO establishment, PO utilization, and the invoicing process
• Performs these and other duties as assigned in adherence to the standards and expectations of the company

• Minimum of 2-3 years of experience in the pharmaceutical or medical communications/publication planning industry
• A scientific degree or clinical experience will be an advantage
• Account management experience 
• Strong written and verbal communication skills
• Strong interpersonal and organizational skills
• Reputation for superb follow-up and responsiveness
• Must be deadline driven
• Computer skills: strong knowledge of Word, Excel, PowerPoint, Outlook
• Schedule flexibility and dedicated work ethic

Travel: Minimal

Location: Home-based (remote) or NJ-Princeton office

Personal and Professional Attributes

• Client Focused
• Strong written communication skills including the ability to execute mandates with clarity and transparency
• Flexibility, creativity, autonomy
• Organized, ability to execute, ability to establish priorities, show initiative, project management, results-oriented, and use judgment
• Strong interpersonal skills, ready to communicate with stakeholders as needed, client-focused, team player; can-do attitude