Receptionist

Westbrook is a mission driven company formed to empower artists to tell stories that connect the world.  At Westbrook Inc., we provide strategic, financial, legal, and other back-end support to our existing subsidiary companies (Westbrook Studios, Westbrook Media, Good Goods, Red Table Talk Productions, Inc., and Westbrook International), develop new business opportunities, and share our learnings, skills, and tools with new talent creating art and media across all major platforms. With Westbrook’s reach, expertise, and resources, we are poised to be a leader in the global, multiplatform content marketplace.  

Westbrook Inc is looking for a Receptionist to join the Operations team. Reporting to the Manager, Operations and Special Events. The receptionist is responsible for handling a wide variety of personnel related administrative duties, as well as operating the front desk. You will also support the company by handling company activities and events, as well as provide administrative support to high-level managers.     

HOURS:  Monday through Friday from 9:30am - 6pm 

LOCATION: Calabasas, CA

What You’ll Do: 

• Greet guests, directing them to the correct waiting area and notify the internal team of arrivals as necessary.  Be a gatekeeper – assigning and checking for appropriate badges.  Administer any check-in technology, when available. Update building security and office team with pertinent information as needed. 
• Answer phones in a professional manner, screen, and route calls as necessary.
• Maintain front desks and conference rooms in a neat and presentable manner. 
• Receive and route all incoming packages, mail, and correspondence.  Help with outgoing mail, packages, deliveries.
• Maintain employee and company directories
• Assist Office Team with special activities as needed (e.g., coordinating, scheduling, communication, set-up, breakdown, etc.) 
• Ensure the guest (and employee) arrival experience is comfortable and efficient. 
• Help with any new hire onboarding activities, as directed by People Team.
• Liaise with our external IT partners to assist with employee technical needs.
• Assist with the office lunch ordering system to ensure catering or other office lunch system is delivered to employees daily at 12:30pm.

Who You Are: 

• Ability to stay organized with multiple projects at a time.   
• Ability to complete projects timely and efficiently. 
• Ability to work well independently and under pressure while demonstrating resourcefulness in problem solving.   
• Strong multi-tasking ability.
• Detail oriented with proven follow-up skills.   
• Maintain a high level of confidentiality.

The Successful Candidate Is: 

• An entrepreneur.  You get excited about building processes and procedures from the ground up; and you don’t need a ton of aid to get the job done. 
• A leader. You know how to inspire and motivate under your guidance, while also empowering learning and development. 
• A problem solver. You know how to skillfully engage in an analytical process to achieve the best possible solution; you’re not easily frustrated by obstacles - in fact, they energize you. 
• Direct and concise. You communicate effectively and with a situation-appropriate tone, whether over the phone, in person, e-mail, memos, presentations. 
• Kind. You treat others with respect regardless of circumstances; you are skilled at connecting with people and building interpersonal relationships. 
• Passionate. You are a creative spirit and storyteller excited by this business and how to expand it.

Westbrook is proud to be an Equal Employment Opportunity employer. Westbrook believes that diversity and inclusion among our colleagues is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need.