Receptionist

ABOUT MAESA

Maesa is the world's largest independent beauty company, housing numerous, fast growing "it" brands within all categories of beauty. We are a high growth global company in the middle of the transition from founder lead to private equity owned. With an incubation flywheel ideating on new global brand launches, Maesa pushes creative and technical boundaries to deliver exceptional performance and establish global staying power. Maesa has a keen focus on marketing and white space analysis, which guides its thinking on marketing existing brands as well as development of new brands through its extremely unique structure. We are vertically integrated globally with inhouse marketing, branding, product development/formulation, packaging design/engineering and regulatory. With a focus on modernity and sustainability, we design innovative solutions and make proactive choices to achieve environmental neutrality and consumer wellness. Maesa has mastered "commercializing creativity," making itself a leader in the fundamental revolutionary change in the beauty industry. Headquartered in New York and Paris, with additional offices in Los Angeles, Vienna, Dubai, Hong Kong, and Dongguan, Maesa employs about 400 team members worldwide.

RECEPTIONIST

Maesa is currently seeking a personable and collaborative Receptionist to be the welcoming face of Maesa and provide general clerical tasks to facilitate the smooth operation of important office functions.  

Pay Range: $40,000/yr - $55,000/yr. Exact compensation may vary based on skills, experience, and location.

RESPONSIBILITIES 

• Assist visitors by greeting, welcoming, directing and announcing them appropriately 
• Answer, screen and route all incoming calls in a professional and polite manner 
• Handle and book all employee travel requests
• Prepare shipping labels for outgoing packages and manage the company FedEx shipment log
• Oversee the Office Assistant and porter in maintaining the tidiness of the office
• Assist with conference room reservations  
• Manage all meeting catering requests  
• Register all visitors and vendors with the building, submitting to building security and submitting any required COIs
• Coordinate new hire setups
• Order all benchmarks for various departments
• Maintain a clean and stocked office by managing office and kitchen supply procurement
• Manage TransitChek accounts for all employees
• Manage employee ATT business cell phone plan 

QUALIFICATIONS AND REQUIREMENTS 

• Must have at least one year of relevant receptionist experience 
• Bachelor’s degree preferred 
• Proficient in Microsoft Suite
• Strong communication skills and attention to details
• Ability to prioritize, multi-task and handle multiple responsibilities in a fast-paced environment
• Flexibility and willingness to take on additional responsibilities when needed 

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