Receptionist

Company Overview: 

Vividion is a next generation biotechnology company based in San Diego that is leveraging its proprietary chemical proteomics platform to conduct proteome-wide footprinting of drug-protein interactions with unprecedented breadth and precision. Our technology allows us to screen, identify and optimize novel drugs that selectively bind virtually any protein, including proteins previously considered “undruggable.” Our pipeline and emerging programs reflect a matured and productive platform capable of delivering first-in-class drugs utilizing novel mechanisms of action (allosteric inhibitors, protein-protein interaction inhibitors, functional activators, degraders etc.) against undruggable targets in the oncology and immunology space.

We are uniquely structured with opportunities for all scientists to contribute to both established programs as well as ongoing early target selection, screens and validation. We prize scientific excellence, creativity, team players and we are committed to continued innovation. We have worked hard to create a collaborative and dynamic work culture where your ideas and discoveries are valued and will have an impact. We are growing and there are opportunities for mentorship and career progression.

Vividion was ranked #2 mid-size company on The San Diego Union-Tribune's 2022 Top Workplaces list.

Job Summary:

As the front desk receptionist, you will be the ‘face of the company’ for visitors. Here at Vividion we take security very seriously; it would be your responsibility to greet, escort, and sign in every visitor. In addition to helping keep Vividion secure you would be asked to help keep the office as inviting and pristine as possible for both guests and employees. 

Essential Duties and responsibilities:

• Greet, escort, and sign in every visitor. Notify the appropriate party upon their arrival. Monitor logbook and issue visitor badges
• Screen and handle all situations politely and professionally
• Answer and direct incoming phone calls, forward voicemails to the appropriate person
• Provide direction and scheduling with vendors 
• Manage lunches for meetings, including ordering and room set-up/clean-up. Keep updated records of expenses and costs with receipts for Finance
• Perform other clerical receptionist duties such as printing labels, signs, nameplates, updating seating chart
• Daily general upkeep duties, such as preparing coffee, setting up conference rooms, always keeping the café areas and conference rooms stocked & tidy 
• Maintain Class “A” work environment. Notify facilities team of needed maintenance in office areas and conference rooms (cleaning of white boards, hazards, etc.)
• Assist with set-up for All-Company meetings, happy hours etc. 
• Collect and deliver mail
• Aid facility team with shipments
• Additional duties as needed

Education, Experience, and Key Attribute Requirements:

• Associates degree preferred
• Over 5 years of experience as an administrative assistant or receptionist preferred 
• Proficiency in MS Office, Word and Outlook
• Ability to collaborate and work successfully with a diverse group of colleagues
• Reliable with a helpful attitude and courteous disposition
• Strong communication skills, both verbal and written
• Time management skills with the ability to properly prioritize
• Strong organizational skills with attention to detail
• Strong technology skills using a variety of communication modalities. Hands-on experience with office equipment 
• Be an effective team player, a strong individual contributor, flexible, and able to handle multiple tasks at once
• Open-minded with the willingness to learn new things

Further Information: 

In addition to a competitive compensation package with long-term incentives and 401k match, Vividion also offers a comprehensive benefits package for our employees and their families, which includes medical, dental, vision, life, and disability insurance.

Vividion Therapeutics, Inc. is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Privacy Policy:

The protection of your personal information is a commitment we take seriously. For information regarding our Privacy Policy (CA candidates) please see https://vividion.com/publication/privacy-policy/.