Receptionist/Administrator

Job Description:

Receptionist/Administrator

Bupa Health Centre, 7600 The Quorum, Alec Issigonis Way, Oxford, OX4 2JZ

Permanent, full-time

40 hours per week with excellent benefits

Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve. You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world.

Working in our support functions you’ll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care.

No matter your role, you’ll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

Role Overview

You shall ensure all reception and administrative activities in our Bupa centre are carried out efficiently and effectively. You’ll also contribute as a support network in providing outstanding customer service to our customers (adults and children) every time they touch base with us.

What you’ll do:

• Greeting and welcoming customers and supporting the customer journey throughout the centre right through to a thorough checkout.
• Answering, screening and forwarding incoming customer queries via phone calls and proactively managing local mailbox and emails.
• Ensuring customer reports are dispatched from centres within the desired time frame. This includes effective management of abnormal results.
• Ensure all customers have the correct paperwork to support their visit – appointment packs (where applicable), clinical file preparation and consent forms.
• Effective results management (including receiving, scanning, and uploading) and follow-up of suppliers to ensure turnaround within the agreed SLA.
• Ensure all customer details are correct, customers are arrived, appointments booked, changed, and rescheduled on EXACT/BOSS/Meddbase. Process of payments, invoices, added charges and credit notes upon customer departure.
• Monitor stocks and order goods when required and process invoices/delivery notes as per Bupa policy.
• Play an active part in ensuring well-presented facilities through pro-activity and effective escalation as and when required.

What you’ll bring:

• GCSE level or equivalent
• PC literate – proficient in MS Office packages
• Excellent communication (written and verbal) and interpersonal skills
• Team working experience
• Audio Typing
• Knowledge of Medical Terminology (desirable)

Why Bupa?

We are a health insurer and provider. With no shareholders, our customers are our focus. We reinvest profits into providing more and better healthcare for the benefit of current and future customers.

Our benefits are driven by what matters to our people. It’s important to us that these benefits support a work-life balance that keeps people healthy, both mentally and physically.

As a Receptionist/Administrator, you’ll be eligible for:

• 25 days holiday, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Onsite gyms or local discounts where no onsite gym available
• Various other benefits and online discounts

Diversity and Inclusion

Bupa is committed to making sure that every applicant is assessed solely on personal merit and qualifications. We actively celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to Bupa. We’ll make sure you are treated fairly. That’s why we’re happy to offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Whether you’ve found your feet or are discovering a new path.

Welcome to a place that celebrates you.

This isn’t where you've been.

This is where you're going.

This is what we have belief in.

For further information please contact [email protected]

Time Type:

Full time

Job Area:

Clinical Services

Locations:

Clinics - Oxford