Records Compliance Administrator I

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Location: Michigan

Salary Type: Salary

Shift: 1st

Job Description:

Position Summary:

To provide support to the legal department and corporation in the areas of record retention and compliance.

Primary Responsibilities:

• Monitor the retention and disposition of company records based on applicable business and legal requirements.
• Support development and implementation of records management policies and procedures.
• Provide documentation control and prepare compliance reports.
• Develop a strong knowledge of corporate records policies and assist with the interpretation and enforcement of policies as directed.
• Ensure that confidential and sensitive information is handled appropriately.
• Work closely with other departments to ensure user records are managed correctly, as well as to provide recommendations on file organization and records procedures.
• Review retention schedules and assist other departments with compliance procedures.
• Serve as the liaison between the legal department and other company departments on records inquiries.
• Other duties as assigned.

Position Demands:

• Job Knowledge and Skill: Working knowledge of electronic data management practices and electronic filing systems gained through prior experience, including complex file setup, reorganization, retention policies, retrieval requests, record transfers and specialized support activities. 
• Additional Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) and Adobe Acrobat; excellent computer skills, written and oral communication skills, exceptional attention to detail and deadlines; ability to work independently, stay organized, and prioritize multiple tasks; flexibility to adapt to current and future responsibilities, as well as the willingness to expand responsibilities as needed.
• Experience: At least 5 years of experience with document retention in a corporate or legal environment is preferred.
• Education: Candidates with a Bachelor’s Degree from a four-year college or university are preferred; equivalent combination of education, training and experience may substitute for education requirement.
• Travel: minimal day or overnight travel

How You'll Do It:

• Complying with records retention and compliance for International, National and State laws and regulations relating to all company industries, including but not limited to ISO, ISMS, ANSI, CFR and IATF.
• Complying with all Company policies and procedures, safety regulations, company safety policies and safely perform all duties, including but not limited to, promoting a safe workplace. 
• Maintaining high level of honesty, integrity and confidentiality with respect to company matters. 

Working Relationships: This position reports to the Product Compliance Manager in the Legal Department tasked with corporate compliance, and will work closely with the legal and information technology departments and other departments. 

Gentex is an equal opportunity employer

Gentex extends equal employment opportunities to qualified applicants and employees regardless of an individual’s race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law.

Assistance

Gentex is committed to working with and providing reasonable accommodation to applicants with disabilities. For accommodation requests, email us at [email protected]. Gentex will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation.

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