Records Management Coordinator

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association has an excellent opportunity for a Records & Compliance Coordinator!

This position will work in a hybrid setting (in office 3 days a week) at our National Center office located in Dallas, TX!

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

The purpose of the records management program and staff is to ensure the systematic control of records from their creation to final disposition. The program is committed to the policy that records be retained only for the length of time necessary for meeting legal, fiscal, operational, and historical requirements in the most cost-effective and accessible media and locations.

Qualifications

• High School Diploma or Equivalent
• Six Months to Two Years of experience
• Experience with records management software
• Microsoft SharePoint training and experience
• Experience training staff in records management procedures, policies, and systems
• Experience with retention schedules
• Skill in problem-solving and decision-making, ability to conceptualize and organize complex information and knowledge
• Cataloging training and experience

Preferred Experience:

• Some College
• Training and experience with imaging/scanning systems
• Skill in the application of business software to daily tasks such as word processing, spreadsheets, etc
• FileTrail for SharePoint training
• Ability to effectively present and communicate records management policies, procedures, and recommendations through appropriate communication channels in both written and oral format
• Knowledge of Lake imaging software training and experience

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition - You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization - The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities