Records Reviewer

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Records Reviewer in the Office of Firm Counsel Department of our Washington, D.C. office.  We offer competitive compensation and an excellent benefits package.

Position Summary:

The Records Reviewer is responsible for the review, processing and transfer of firm-wide client records coming into or being transferred from the firm.  Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

• Reviews electronic and paper files pursuant to client transfer protocols

• Prepares electronic and paper files for transfer out of the firm per client direction

• Coordinates pickups and deliveries with offsite storage vendor

• Assists with incoming and outgoing file transfers including review, organization and index of the files

• Prepares file transfer correspondence and disengagement letters

• Tracks all processes and procedures

• Performs general administrative duties such as, but not limited to, typing, copying, and sorting mail

Skills & Competencies:

• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others

• Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Candidate must be a self-starter who can work independently with minimal supervision

Qualifications & Prior Experience:

• Bachelor’s degree preferred

• 0-2 years’ experience as a Litigation Legal Assistant or other comparable position consisting of researching in a legal environment preferred, or business experience in an analytical role

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

• Some travel involved

The expected pay range for this position is:

Annualized Range: $40,000 - $50,000

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.