Records Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

We are seeking an eager and talented Records Specialist to join our Knowledge & Innovation (K&I) team, based out of our New York office. This position will support and work alongside of our Attorneys, Practice Assistants and Paralegals. As a Records Specialist, you will maintain an organized in-house storage system for files and keep track of all off-site file storage. With this opportunity, you will be exposed to different areas of the business and have an opportunity to train and collaborate with individuals throughout the firm.

Key Responsibilities Include:

• Filing, computerized indexing and maintenance of active files in a centralized location.
• Preparation of files for off-site storage.
• Liaison with off-site storage company.
• Maintain current index of off-site files.
• Review all off-site storage invoices.
• Special projects and additional duties as assigned.

Qualifications:

• 1-2 years’ experience.
• Light typing ability (40+ WPM).
• Time management ability.
• Interpersonal and organizational skills.
• Ability to lift heavy boxes at a minimum of 30 pounds.

Minimum Education:

• Bachelor’s Degree

This position may be filled in New York. In accordance with the New York State Pay Transparency Law and New York City Human Rights Law, New York State is $19.00 - $34.30/hr and New York City is $22.90 - $34.30/hr. These ranges are specific to these locations and may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.