Recruiting Coordinator

Do the best work of your career, helping businesses change the way they manage finances.

BILL is a leader in financial automation software for small and midsize businesses (SMBs). As a champion of SMBs, we are dedicated to automating the future of finance so businesses can thrive. Hundreds of thousands of businesses trust BILL solutions to manage financial workflows, including payables, receivables, and spend and expense management. With BILL, businesses are connected to a network of millions of members, so they can pay or get paid faster. Through our automated solutions, we help SMBs simplify and control their finances, so they can confidently manage their businesses, and succeed on their terms. 

BILL is a trusted partner of leading U.S. financial institutions, accounting firms, and accounting software providers. We have operations in San Jose, CA, Draper, UT, Houston, TX and Sydney, AUS and are continuing to expand into other geographic locations. If you’re looking for a place that helps you do the best work of your career, look no further than BILL.

This position is based in San Jose, California. We support a hybrid work environment with on-site and remote work days. 

Make your impact within a rapidly growing Fintech Company

The Talent Acquisition Recruiting Coordinator is critical to driving the Talent Acquisition Team’s day-to-day effectiveness in filling open requisitions while establishing an exceptional candidate experience. The successful candidate must be an organizational guru, work effectively with internal and external stakeholders and candidates, possess great communication skills, and have the ability to shift gears seamlessly.

Responsibilities: 

• Own interview scheduling, including scheduling phone screens, zoom, in person interviews and arranging travel for visiting candidates.
• Collaborate with internal teams including Hiring Managers, People Operations, IT and Recruiters to maintain clear communication and a consistently high standard throughout the entire screening process.
• Update candidate records in ATS (Greenhouse). 
• Provide timely follow-up correspondence to candidates on recruiting status via the ATS
• Serve as administrator of the ATS - An internal escalation point for resolving technical issues and staying current on product releases and improvements.
• Generate and understand requested reports on recruitment activities.
• Prepare offer letters and other new hire documents for signature.
• Complete background checks and provide timely notification of status to Recruiters and Candidates.
• Actively partner with People Team members on onboarding of new hires and related activities.
• Identify opportunities for improving candidate experience and scheduling efficiency.
• Experience with handling highly confidential and sensitive information with discretion.
• Provide high-profile executive candidates with a world class experience during in-person interviews.

We’d love to chat if you have: 

• Bachelors Degree preferred. 
• 2 + years of experience in a recruiting coordinator role or HR Coordinator role in a fast-paced, technology environment. 
• Experience with supporting leadership recruiting. 
• Strong technical abilities, including MS Office Suite and Google applications (gmail, calendar and docs)
• Proficiency using an ATS is required. Greenhouse preferred.
• Proven track record to use good common sense, judgment – knowing when issues need to be raised.
• Ability to work with evolving systems and structures, demonstrating the flexibility to adapt to changing environments and demands.

Let’s talk about benefits

• 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
• HSA & FSA accounts 
• Life Insurance, Long & Short-term disability coverage
• Employee Assistance Program (EAP)
• 11+ Observed holidays and wellness days and flexible time off 
• Employee Stock Purchase Program with employee discounts
• Wellness & Fitness initiatives
• Employee recognition and referral programs
• And much more