Recruiting Coordinator

*Candidates must possess work authorization which does not require sponsorship by the employer for a visa. Candidates for this role must be willing to work onsite in Ashburn, VA 4 days/week.

About Infinitive:
Infinitive is a data and AI consultancy that enables its clients to modernize, monetize and operationalize their data to create lasting and substantial value. . We possess deep industry and technology expertise to drive and sustain adoption of new capabilities. We match our people and personalities to our clients' culture while bringing the right mix of talent and skills to enable high return on investment. Infinitive has been named “Best Small Firms to Work For” by Consulting Magazine 7 times most recently in 2024. Infinitive has also been named a Washington Post “Top Workplace”, Washington Business Journal “Best Places to Work”, and Virginia Business “Best Places to Work.”

Job Summary:

The Recruiting Coordinator will play a key role in supporting the Talent Acquisition team by coordinating various aspects of the recruitment process. This individual will work closely with recruiters, hiring managers, and candidates to ensure a smooth and efficient hiring experience from initial contact to onboarding. The Recruiting Coordinator is responsible for administrative duties, scheduling interviews, managing communication, and maintaining applicant tracking systems (ATS).

Key Responsibilities:

• Interview Coordination: Schedule interviews, assessments, and meetings with candidates and hiring managers across multiple time zones.
• Candidate Communication: Serve as the main point of contact for candidates throughout the hiring process, providing timely updates and responding to inquiries.
• Applicant Tracking System (ATS) Management: Maintain accurate candidate data in the ATS, ensuring all records are up to date, and generate reports as needed.
• Job Posting: Post and update job descriptions on various job boards and the company’s careers page.
• Pre-Employment Screening: Assist in coordinating background checks, reference checks, and any other pre-employment requirements.
• New Hire Onboarding Support: Assist with the preparation of onboarding materials, schedule onboarding meetings, and ensure a smooth transition for new hires.
• Collaboration: Work closely with recruiters and hiring managers to support high-priority roles and help streamline the recruitment process.
• Process Improvement: Identify and suggest improvements to recruitment processes, ensuring the candidate experience is efficient and positive.
• Administrative Support: Provide general administrative support, including managing recruiting-related correspondence, preparing offer letters, and processing invoices for recruiting-related expenses.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 1-2 years of experience in a coordination, administrative, or human resources role, preferably within recruiting or talent acquisition.
• Experience working with applicant tracking systems (ATS) and recruitment platforms.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.
• Strong attention to detail and a high level of accuracy in work.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HRIS or ATS systems.
• Exceptional communication and interpersonal skills, with the ability to build relationships and work effectively in a team environment.
• Ability to maintain a high level of confidentiality and professionalism.
• Familiarity with employment laws and best practices in recruitment is a plus.