Regional Administrative Assistant - APAC

Are you looking for a hybrid or remote work opportunity? Are you interested in a workplace that provides benefits that suit your needs? Are you ready for an environment with open and effective management?

Benefit Highlights:

Annual stipend for private medical insurance

Flexible work arrangements

Company breaks in April & December

Unlimited time off

Long-term incentive program

Training investment program

The Regional Administration Assistant provides general administration support to the Sales Director APAC and the local leadership team. You will help manage and schedule meetings, prepare agendas, take meeting minutes, make travel and meeting arrangements, manage expense reports and submission, maintain appropriate systems to ensure efficient daily operations.

You will also organise and coordinate office operations and procedures in the Sydney office (co-working space) as well as for the wider APAC team. The Regional Administration Assistant endeavors to identify and implement improvements to administrative and operational processes to contribute to the efficient operation of Relativity. 

This position will report to the Sales Director APAC 

Your Role In Action

• Calendar management, partnering with other administrative assistants to handle requests from senior managers 
• Setting meetings, preparing content, taking minutes and disseminating meeting actions
• Book and manage domestic and international travel arrangements 
• Monthly reconciliation of expenses
• Participate in event planning and support 
• Meeting and workshop arrangements both locally, interstate and internationally 
• Plan and run social events (virtual and in person), social impact initiatives and employee-related company events and programmes throughout the year 
• Maintain a smooth running and efficient office environment 
• Work with the Program Manager, International and Global Facilities regarding physical office requirements and initiatives 
• Coordinate with IT for all new hire requirements, offboarding arrangements and escalating hardware issues 
• Maintain system hygiene (eg. Sharepoint, Salesforce) 
• Region specific onboarding for new hires 
• Respond to emergencies or urgent issues as they arise and report 
• General support for remote and in person teams across APAC 

Your Skills

• At least 3 years in an office manager or administrative professional support function 
• Independently drive projects and company plans to completion 
• Solid project management skills to coordinate and lead a variety of projects 
• Handle confidential information 
• Focus on helpfulness and customer service 
• Experience managing schedules, booking travel and providing general support for a Director-level or above
• Grammar, editing, formatting, document preparation and proofreading skills 
• Excellent knowledge of the Microsoft Office Suite 

Relativity is a diverse workplace with different skills and life experiences—and we love and celebrate those differences. We believe that employees are happiest when they're empowered to be their full, authentic selves, regardless how you identify.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.