Regional Executive Assistant- Midwest Region

Job Posting End Date: September 14

When you join the team at Unum, you become part of an organization committed to helping you thrive.

Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life’s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: 

• Award-winning culture 

• Inclusion and diversity as a priority 

• Performance Based Incentive Plans

• Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability 

• Generous PTO (including paid time to volunteer!) 

• Up to 9.5% 401(k) employer contribution 

• Mental health support 

• Career advancement opportunities 

• Student loan repayment options 

• Tuition reimbursement

• Flexible work environments 

*All the benefits listed above are subject to the terms of their individual Plans.

And that’s just the beginning…

With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you’re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! 

General Summary:The Regional Executive Assistant (REA) provides a broad range of administrative support activities to support the Managing Director (MD) and AVP, Regional Client Management as well as regional office management support. This role not only requires knowledge of the people in the local office but also the people, systems, and issues for the other offices in their manager’s region as well as key contacts within the Home Office.

Principal Duties and Responsibilities

• Supports expense management needs, for non-salary related accounts, analyzing monthly spending, forecasting, etc. Provides expense research and resolution, being the general subject matter expert (SME) for budgetary questions. Supports region and office level management in attainment of regional budget goals.
• Attend weekly regional calls, gather and analyze data to create spreadsheets, reports, and presentations
• Coordinates schedules, meetings and teleconferences. Coordinates room set-up for regional meeting and possible broker/client meetings held in the field office. Plans and organizes all regional events. Organizes meeting materials and communicates details as needed to key presenters. Works with the Field Recruiting team to manage RAC's in region.
• Makes travel arrangements, organizes calendars, manages all travel expenses
• Fields incoming calls from brokers and/or clients
• Creates presentations, memos, letters, manuals, agendas, and other correspondence for external constituencies on behalf of the management team.
• Gathers, compiles and/or develops various sales and client management regional operating reports, routine and adhoc, for sales and client management. This could involve querying various mainframe, reporting and marketing systems. 
• SME for system access for users, as well as generating access requests including Salesforce.com. Accountable for ensuring data integrity for users within the application. 
• Is the primary administrative go to person, mentoring and supporting other administrative staff for their questions, issues and concerns and may provide training as needed on various systems or Microsoft suite.
• Create and manage Region sharepoint site
• Supports MD and RCM with annual performance review and bonus programs 
•  Completes various data entry duties to support overall sales and marketing activities.
• Supports special projects or other tasks as assigned (data analysis, block roll-up, collection and presentation of data for meeting, etc.)
• May perform other duties as assigned

Job Specifications

• High School diploma required, Associates or Bachelors degree preferred
• A minimum of three to five years experience in an administrative role (preferably for management level support) required
• Excellent communication skills, both written and oral and superior organization skills
• Ability to show discretion in handling confidential and sensitive information
• Ability to work with varying levels of management
• Ability to set priorities, meet deadlines and manage projects
• Excellent customer service skills and focus
• Works well in an energized team environment
• Highly motivated/proactive, with an exceptionally high ability to work well independently
• Good judgment and problem solving skills
• Strong technology aptitude and highly proficient in all Microsoft Office programs: Outlook, Word, PowerPoint and Excel

 #LI-SC1

~IN1

Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.

The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.

$45,600.00-$82,100.00

Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.

Company:

Colonial Life