Regional Office Assistant

• Coordinate office and assist Front Desk Representatives in ways that optimize procedures 

• Sort and distribute communications in a timely manner 

• Collection and submission of Invoices, preparation of local (transportation and accommodation) expenses 

• Create and update records ensuring accuracy and validity of information 

• Schedule and plan meetings and appointments as necessary 

• Monitor level of supplies and handle shortages 

• Provide general support to visitors 

• Coordinate cleaning and maintenance of the office 

• Coordinate and cooperate with other departments to ensure compliance with established policies 

• Assist in managing accommodation availability and coordinating guest arrivals and departures when necessary 

• Coordinate end-to-end process of overseas business trips with Travel Team, including complete visa documentation & application, travel insurance, accommodation, airport transfer, expense claims and any related items in a timely manner. 

• Coordinate end-to-end process of domestic business trips 

• Assists in all field activities locally (visiting banks, accountants, authorities etc.) 

• Provide help arranging both in-house and external events 

• Maintain trusting relationships with colleagues, customers and suppliers, as with facility owners 

• Perform front desk / receptionist duties when needed 

Required Competencies:

• University Graduate
• Fluency in English and Turkish language, verbal and written
• Experience in Office Admin/Office Manager role or related field
• Team oriented person
• Very organized and pays attention to details
• Proficiency in MS Office
• Good in time management
• Ready to learn new things and quick to adapt to changes in the company
• Driver's license (B category)