The Sales Assistant will support the sales team in coordinating account materials managing data and reporting and ensuring smooth day-to-day operations. This role works closely with key retail partners across multiple accounts and collaborates cross-functionally with Marketing and Operations.  This is an excellent opportunity for a highly organized detail-oriented individual interested in building a career in publishing sales.

This is a hybrid role based in our office in Naperville Illinois and requires 2/3 days in office and is an non-exempt hourly position with a pay rate of $22.00./hourly.  We determine starting pay based on a thorough evaluation of job-related factors including geographic location market conditions relevant experience training and education. This process ensures a fair and competitive salary that aligns with both the company and the candidate’s qualifications.
What You'll Do:

Sales & Meeting Support

• Prepare materials for key account meetings including presentations title submissions and ordering ARCs/samples.
• Facilitate meetings by running presentations taking notes and coordinating follow-ups.
• Support ongoing account needs including tracking submissions deadlines and next steps.
• Assist with additional sales projects and initiatives as needed
• Help improve organization and efficiency of sales materials and workflows

Materials & Asset Coordination

• Maintain and update sales materials and tracking documents including title grids and account-specific files.
• Coordinate samples and digital assets (covers interiors shipments).
• Partner with internal teams to track timelines and ensure timely delivery of materials.
• Upload and maintain assets across customer platforms.

Reporting & Data Management

• Compile sales reports and support basic analysis; distribute recurring reports (e.g. billing BookScan marketing updates).
• Enter and manage invoice data in internal systems.
• Maintain accuracy of sales data across internal tools.

ARC & Indie Channel Support

• Coordinate seasonal ARC lists and tracking in FileMaker.
• Manage ARC requests and distribution to accounts and sales reps.
• Upload and maintain Edelweiss materials.
• Track and fulfill swag requests tied to sales orders.

• Bachelor’s degree or equivalent experience in sales/office role.
• Exceptional organizational skills with an eye for detail adept at managing multiple tasks daily.
• Proactive and collaborative mindset passionate about books and contributing to team success.
• Excellent communication skills both verbal and written with a positive approach to problem solving.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint)
• Familiarity with industry-specific tools and platforms such as Power BI FileMaker FileShare Dropbox NPD Edelweiss is a plus
• Must Love Books!

Why Sourcebooks?

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Sourcebooks and has not been reviewed or approved by Sourcebooks.