Sales Order Entry Specialist

Any salary estimation specified in this job board may or may not be aligned with our organization's pay philosophy. Apply to connect with a Talent Acquisition Partner who can provide you more details!

Your Responsibilities:

• Review and verify the accuracy of order information, such as pricing, quantity, freight terms and delivery date.
• Communicate with sales and operations teams to ensure order details are correct and any issues are resolved.
• Monitor and track order status, follow-up with customers as needed to ensure timely processing of sales orders
• Help update the processes and procedures to improve the workflow and reduce manual operations and improve accuracy throughout the order entry cycle.
• Review and analyze contract terms and conditions to ensure compliance with company policies and legal requirements.
• Coordinate with internal stakeholders, such as legal, finance, and operations, to ensure that contract terms are aligned with company objectives.
• Assist in the negotiation, and execution contracts, including master service agreements, non-disclosure agreements, and other types of agreements.
• Maintain accurate and up-to-date contract files and database.
• Assist with other administrative tasks as needed.

Required Skills:

• Basic knowledge of contract law and principles.
• Position requires the regular exercise of problem solving and policy procedure interpretation skills
• Ability to handle responsibilities with effective interpersonal skills and to effectively interface with others inside and outside the Company.
• Must have strong communication skills both written and oral and the ability to project manage tasks to complete requests within required deadlines.
• Will have contact with customers, consulting engineers, and company representatives regarding a variety of project types
• Position may require extended periods of operating a personal computer as a normal part of job duties.
• Position requires ability to work in a normal office environment and may require occasional exposure to production plant environment with welding, machining, and fabrication operations.
• All other duties as assigned.

Experience: Associate degree in paralegal studies or experience as a legal assistant or 1-3 years of administrative work or contract review experience.

Physical Skill and Effort: Work requires a few simple, but rapid, hand operations, and simple, easy muscular movements.

Working Conditions and Hazards: Normal office conditions.

Travel: no travel is associated with this role

Benefits of Being a Cleaver-Brooks Employee:

We offer a competitive salary and comprehensive benefits package, including medical, dental, vision, maternity support program, discounted virtual physician visits, voluntary medical benefits (Critical Illness, Hospital Care, and Accidental Injury), FSA, HSA, life insurance, short term and long term disability, cash matching 401(k) plan, employee assistance program (EAP), pet insurance, employee discount program, generous vacation and 11 paid holidays.

About Cleaver-Brooks

Cleaver-Brooks is the market leader in providing fully integrated boiler and burner systems. We lead the boiler/burner industry due to our unmatched distribution network's ability to deliver the knowledge, service, training and support that are essential to long-term performance. Our customers will tell you that we're the only equipment provider that manufactures boilers, burners, controls, and a full array of ancillary and aftermarket products. They'll also mention that our unique single-source capability means that we can deliver fully integrated boiler room solutions that reduce overall costs and optimize space. It is our focus on products that deliver the most efficient, reliable, safe and environmentally sustainable solutions that differentiate us in the marketplace. Cleaver-Brooks continues an 80+ year legacy of providing the customers we serve with extraordinary products designed to deliver unsurpassed performance through the power of commitment.

This description indicates the general nature of the tasks and responsibilities required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of management to assign, direct, and control the specific duties of individuals performing this function. The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. This description supersedes any previous descriptions for this position