Senior Accountant , Accounts Payable

We are seeking a meticulous and detail-oriented Senior Accountant specializing in Accounts Payable (AP) to join our finance team. The ideal candidate will be responsible for managing and optimizing AP processes, ensuring compliance, maintaining strong vendor relationships, and contributing to continuous process improvement. This role requires a proactive professional with strong analytical, communication, and organizational skills.

Key responsibilities:

Invoice Processing: Review invoices from vendors, ensuring accuracy, completeness, and adherence to company policies. Obtain approvals from business owners and process for payment.

Vendor Management: Collect and validate required forms to create vendor accounts in the system. Maintain relationships with vendors, resolving invoice discrepancies, handling inquiries.

Purchase Requests and Purchase Orders: Facilitate the approval of purchase requests and generate purchase orders in the system. Verify the integrity of signed contracts, and agreements before issuing purchase orders. Provide guidance to business owners on legal prerequisites and signature protocols.

Record Keeping: Maintain organized and accurate records of all transactions, including invoices, approvals, vendor forms, and correspondence.

Compliance and Documentation: Ensure adherence to company policies, accounting standards and auditing procedures. Maintain consistency with established procedures.

Reporting: Generate regular reports on AP activities, including aging reports, vendor reconciliation statements, and consultant timesheet reports. Handle month-end activities such as accruals, prepaids, and quarterly open PO reviews. Assist in internal and external audits. 

Process Improvement: Identify opportunities to streamline AP processes for improved efficiency and accuracy.

Qualifications:

Education: Bachelor’s degree in accounting, finance, or a related field preferred, semi-qualified CA or MBA (Finance) is plus.

Experience:

3-5 years in accounts payable role.

Experience with accounting software preferably NetSuite and MS Office.

Strong understanding of AP processes, tax regulations, and compliance requirements.

Skills and Competencies:

Excellent communication and analytical skills.

Eye for detail and accuracy.

Ability to manage time efficiently and prioritize tasks.

Strong critical thinking skills.

Ability to work independently and as part of a team.

Work Environment:

Office-based or hybrid work options available.

Flexible office hours and need to work 2-3 hours late evening.