Senior Accounts Payable Specialist

Responsibilities

Manage the full-cycle accounts payable process including the review coding and processing of invoices expense reports and payment requests in a timely and accurate manner.

Perform three-way matching of invoices to purchase orders and receiving documents with a strong focus on inventory manufacturing and supply-chain related purchases.

Resolve PO receiving and invoice discrepancies collaborating with Procurement Operations and Inventory Accounting to ensure accurate quantities pricing and receipt information.

Prepare and execute payment runs including ACH transfers wire payments and check disbursements ensuring adherence to payment terms cash management policies and approval workflows.

Own vendor onboarding maintenance and compliance including W-9 collection 1099 reporting and ensuring accuracy and integrity of the vendor master file.

Reconcile the AP sub-ledger to the general ledger on a monthly basis and prepare supporting documentation for month-end close including accruals AP aging analysis and inventory-related accruals for unbilled receipts where applicable.

Manage and reconcile corporate credit card programs ensuring proper coding approvals and compliance with company expense policies.

Serve as the primary point of contact for vendor inquiries resolving payment issues and building strong working relationships with internal and external stakeholders.

Support internal and external audit requests by preparing AP-related schedules documentation and reports as needed.

Qualifications

4–6+ years of progressive accounts payable experience including experience in a manufacturing hardware consumer products or other inventory-based environment with significant purchase order activity.

Bachelor’s degree in Accounting Finance or a related field preferred; Associate’s degree with relevant experience considered.

Strong understanding of AP workflows internal controls and compliance requirements including 1099 reporting and sales/use tax.

Demonstrated experience processing PO-backed invoices and resolving discrepancies across purchase orders receipts inventory records and vendor statements.

Experience with ERP systems such as Oracle NetSuite or SAP; proficiency in AP automation tools (e.g. Coupa Concur or similar) preferred.

Advanced Microsoft Excel skills including XLOOKUP pivot tables and data analysis capabilities.

Experience processing high-volume multi-entity or multi-currency invoices in a fast-paced environment.

Strong attention to detail and accuracy with the ability to manage multiple priorities and meet tight deadlines.

Excellent verbal and written communication skills with the ability to interact effectively with vendors cross-functional partners and leadership.

Experience implementing AI-driven solutions to streamline manual AP workflows is a plus.

Strong alignment with WHOOP’s mission and brand with genuine energy for contributing to a high-growth mission-driven organization

What We Do

At WHOOP we’re on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. Our wearable device and performance optimization platform has been adopted by many of the world's greatest athletes and consumers alike.

Why Work With Us

At WHOOP we’re focused on building an inclusive and equitable team with a strong sense of belonging for everyone—increasing representation in every way as our team grows. We believe that our differences are our source of strength—so much so it’s one of our core values.


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