Senior Administrative Assistant

Company
Federal Reserve Bank of Boston
A requirement of this position is that the employee must be fully vaccinated against COVID-19 or qualify for an accommodation from the Bank's vaccination policy; individuals who are unable to be vaccinated due to a medical condition or sincerely held religious belief may request an accommodation from the Bank.
As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.
This job is essential to Bank operations and will be an onsite role.
Job Summary
The Federal Reserve Bank of Boston is looking for a Senior Administrative Assistant to support the Bank's legal team by performing a wide variety of tasks including scheduling, coordinating, word processing and data entry; coordinating travel requests and itineraries; maintaining documentation for contracts, expenses, purchase orders and invoices; and other administrative support activities for the legal department.
Principal Accountabilities

• Maintain complex and highly confidential files, including on- and off-site storage of legal documents and the Legal Department's matter management system
• Assist the Legal Department with the creation of documentation, especially with nonroutine word processing requests such as table of contents, footnotes, and graphics and charts for presentations
• Support any documentation production requests, including redacting certain information based on the direction of a member of the Legal Department
• Read and process mail and internal correspondence to ensure prompt responses where warranted
• Provide telephone coverage
• Process requests associated with publications, equipment ordering, access requests, onboarding, and offboarding
• Coordinate with vendors and internal departments in the Bank with respect to the publications and subscriptions used by the Legal Department
• Schedule meetings for the members of the Legal Department and prepare emails associated with requests for the Legal Department
• Serve as the timekeeper for the Legal Department
• Serve as the purchasing card holder and make any purchases needed for the Legal Department
• Reconcile all purchases made by the Legal Department
• Prepare any specialized reports requested by the Legal Department
• Support event coordination
• Process travel requests and itineraries and prepare reimbursement requests associated with travel or nontravel expenses
• Support the ethics function in the Legal Department with respect to onboarding new hires and tracking acknowledgments and any other administrative tasks as assigned.

Other Accountabilities
Perform other duties as assigned.
Supervision
This position is not required to directly supervise other employees.
Knowledge and Experience
Knowledge and experience normally acquired through, or equivalent to, the completion of an associate degree and a minimum of 5-7 years of job-related experience.

• Ability to work independently, with minimal supervision and guidance.
• Excellent attention to detail.
• Previous experience as an administrative assistant preferred.
• Ability to communicate timely and effectively, both verbally and in writing, with attorneys and stakeholders.
• Must have strong writing, typing, computer, and phone skills. Expertise required in a wide array of desktop software products.
• Previous experience with iManage or similar documentation or matter management system preferred.
• This position is required to work on-site although some form of a hybrid arrangement may be considered.

The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.
All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
Full Time / Part Time
Full time
Regular / Temporary
Regular
Job Exempt (Yes / No)
No
Job Category
Work Shift
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
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