Senior Administrative Assistant

Hitachi Vantara is seeking a fun and energetic Senior Administrative Assistant to join our team. This is an exciting opportunity for someone who is looking to grow their professional career in a stable but growing business environment. Based in Santa Clara, CA, the Administrative Assistant (AA) will support leadership for the Product team. The AA is responsible for managing special projects and activities as assigned, including many that are proprietary and confidential. Work is usually critical and time-sensitive. The AA should be eager to learn, grow, and wear different hats to meet the business needs.  This position resides in Santa Clara, California

The Role

• Provides wide range of complex office administration
• Provide strategic calendar management in a rapidly changing environment and across all time zones
• Coordinating meeting logistics, including booking rooms, catering, etc., as needed for SVPs
• Process purchase requisitions, invoices, and budget tracking as required
• Plan complicated travel arrangements and handle monthly expense reports in accordance with company policy
• Order supplies and maintain files and highly confidential information

What you bring

• Bachelor’s Degree Required
• 2+ years of work experience in an administrative environment
• Proficient in MS Office Suites: Business Skype, Word, Excel, Outlook, and PowerPoint with excellent typing and proofreading skills
• Oracle, Concur, GoToMeeting, WebEx experience preferred
• Ability to maintain composure and productivity in a fast-paced environment; flexible and adaptable, an individual who embraces change and challenges and has a passion for improvement
• Must be professional is self-assured and exhibits a professional demeanor, and is self-motivated, detail-oriented, organized, reliable, and demonstrates initiative
• Strong communication (verbal and written) and collaboration skills; able to work effectively across all levels within the organization with sense of urgency as required
• Excellent interpersonal skills, ability to deal with a variety of personalities and temperaments
• Adheres to company policies and procedures

As required by the equal pay and transparency acts in those states that require it, the expected base salary for this position is: 

Base Salary Range - $80,000 - $104,000 

The expected pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi Vantara’s bonus/variable/commission pay programs, where applicable, and are subject to the program’s conditions and restrictions.