Senior Administrative Assistant

What You Will Do: 

• Support the Executive Leaders in day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages. 
• Manage the timing and preparation of Corporate Board Materials for quarterly Board meetings.
• Proactively manage calendars and schedules. 
• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits. 
• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel. 
• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation. 
• Maintain strict confidentiality with respect to sensitive and confidential corporate legal and personnel information. 
• Prepare and submit monthly expense reports for leaders.
• Assist with the processing and approval of invoices using.

Minimum Qualifications: 

• High School Diploma or equivalent 
• Minimum 5 years of administrative or legal secretary experience 
• Advanced Microsoft Office skills (Word, Excel, Access, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday 
• 55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervision 
• Proficiency in calibration and delegation of duties 
• Excellent organizational, project management and problem-solving skills with a high attention to quality and detail with impeccable multi-tasking abilities. 
• Clear understanding of confidentiality and the ability to maintain it.

Preferred Qualifications: 

• Bachelor’s degree 
• Preferred work experience with corporate legal department or large law firm 
• Demonstrated effective oral and written communication and organizational skills including a superior level of poise and discretion while interacting with both internal and external constituents. 
• Demonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issues 
• Flexibility to respond to urgent project needs and shifting priorities 
• Strong customer focus and approachability 
• Ability to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environment 
• Adaptability and flexibility, with a willingness to collaborate in a team environment 
• Detail-oriented, self-motivated and analytical.