Senior Administrative Assistant

Maintain onsite office presence 5 days per week, Monday – Friday. 

Key Accountabilities/Deliverables:

• Responsible for completing a broad variety of administrative tasks for the office leaders including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.

• Maintains office efficiency. Must display a customer first approach to all tasks by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested. 

• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.  

• Responsible for general office maintenance: inventory management, prepare office for visitors, plan office events and coordinate with the building’s Property Manager as needed.

• Monitor all security access for employees and visitors. Enforce security procedures. 

• Recommend changes to procedures to improve operations within the office.

• Serves as one of the fire marshals/floor wardens assigned to the office. Ensure the office emergency response plan is reviewed and updated regularly. 

• Manages a variety of special projects for the Senior Management or the Facilities team.

• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require. 

Technical Knowledge and Understanding:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with leaders and office staff.

• Expert written and verbal communication skills

• Demonstrates proactive approaches to problem-solving with strong decision-making capability

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

• Forward looking thinker, who actively seeks opportunities and proposes solutions

Experience: