Senior Administrative Assistant

Be Here. Be Great. Working for a leader in the insurance industry means opportunity for you. Great American Insurance Group's member companies are subsidiaries of American Financial Group. We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed. With over 30 specialty and property and casualty operations, there are always opportunities here to learn and grow.

At Great American, we value diversity and recognize the benefits gained when people from different cultures, backgrounds and experiences work collaboratively to achieve business results. We are intentionally focused on fostering an inclusive culture and know valuing diversity is an essential leadership quality. Our goal is to create a workplace where all employees feel included, empowered and enabled to perform at their best.

Our Product-Data-Operations Compliance Department plays a crucial role in supporting our P&C Business Units. This team of experts specializes in Product Compliance and Product Filings, Data Reporting and Regulatory Compliance.

PDC is looking for a Senior Administrative Assistant to join their team in our downtown Cincinnati office. This person will work a hybrid schedule of three days in the office and two days working from home after the training period is complete.

Essential Job Functions and Responsibilities

• Provides general administrative support. Tasks may include:
  • Collects, compiles, and analyzes moderately complex information to be included in reports and presentations.
  • Prepares charts, graphs, presentations, and/or tables of a moderately complex nature, using Excel, PowerPoint or other tools.
  • Prepares, receives, and/or responds to moderately complex correspondence (i.e., letters, meeting minutes, customer complaints, etc.), ensuring all outgoing information meets quality standards.
  • Maintains files (paper/electronic) and/or databases.
  • Sorts incoming mail.
  • Maintains and orders office supplies/services for the department.
• Assists with budget preparation and control activities, including verifying and submitting invoices for payment, generating and monitoring the budget reports monthly and providing budget information to each team.
• Administers programs, projects, and/or processes specific to the operating unit served, including attendance at meetings and preparation of meeting materials, schedule, and minutes.
• Serves as administrative liaison with others both internal and external to the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.
• May participate in planning for and executing the logistics for departmental, business unit/functional unit meetings, and events for employees, customers, etc.
  • Reserves/orders and may recommend location, food, and beverage selections, etc.
  • Makes arrangements for audio visual equipment, and other services.
  • Tracks expenses and prepares reports on cost for events.
• May serve as a knowledge resource on departmental, business unit/functional unit, and company functional/administrative policies and procedures.
• Responsible for coordinating the maintenance of the Business Continuity Plan (BCP) and assisting with conducting BCP tests.
• Maintains business relationships and familiarity with department policies and procedures, as well as the business/functional unit and organization.
• Responsible for onboarding new employees, including requesting system access, ordering equipment, updating internal employee spreadsheets, and updating the department organization chart.
• Performs other duties as assigned.

Job Requirements

• Education: Associate degree or equivalent.
• Field of Study: Business Administration or related field.
• Experience: Generally, 5 or more years of related experience.

Business Unit:

Property & Casualty Product Data & Compliance

Benefits:

Compensation varies by role, position level, and location. Individual pay is influenced by skills, education, training, certifications, experience, and the role's scope and complexity, along with business needs.

We offer a competitive Total Rewards package, including medical, dental, and vision plans starting on day one, PTO, paid holidays, commuter benefits, an employee stock purchase plan, education reimbursement, paid parental leave/adoption assistance, and a 401(k) plan with company match. These benefits are available to eligible full-time and part-time employees.

Your recruiter can provide more details about our total rewards and specific compensation ranges during the hiring process.