Senior AP Specialist

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:
This role has a hybrid work pattern 3 days a week in our Warsaw office and 2 days remote.

We are looking for an experienced Assistant Accounts Payable Team Lead  to join our newly established Accounting Service Centre based out of our city center offices in Warsaw, Poland. Ideally an ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeiGene builds out its presence around the world. The incumbent must bring experience in Account Payable and Accounting combined with hands on experience of SAP S4 and SAP Ariba (a strong plus). Strong communication and cultural sensitivity are required to coordinate the activities across multiple geographies and collaborate with colleagues in the US, Europe, and Asia. Experience in implementing new systems and processes is valued. The role requires a pro-active and strong analytical capability with problem-solving skills and the ability to work in a non-structured environment. A customer orientated resourceful mindset completes the desired profile.

Essential Functions of the job:

• Process vendor invoices for Europe and non-Europe entities in accordance with company policies
• Responsible for proper preparation and timely execution of payment runs to vendors.
• Support any necessary manual payments by ensuring appropriate documentation is completed and initiating wire transfer payments in the online banking system.
• Ensure proper processing of sensitive invoices like Health Care Practitioner invoices, Gross to Net rebates, HR benefits, Prepayments, and other special areas.
• Monitor Accounts Payable email inbox to download, post vendor invoices and respond to vendor inquiries.
• Lead regular meetings with Business and Functional Owners to align on vendor invoices received, booked, and paid – resolve any issues and support where necessary on any aspects involving the Procure-to-Pay cycle.
• Support the deployment of SAP Ariba and OCR functionality, researching and resolving potential invoice discrepancies and issues.
• Establish and maintain successful relationships with vendors.
• Collaborate effectively with Procurement, Accounting and FP&A teams.

Required:

• Minimum Finance & Accounting Bachelor degree with 3 years End to End AP experience (Invoice Processing, Vendor Management & Payments plus everything in between) in a multinational finance environment, ideally in Accounting and/or Procurement functions.
• Advanced knowledge of AP/GL accounting transactions
• Efficient and precise invoice processing using an OCR tool as well as SAP experience is required.
• Good understanding of USGAAP, European accounting standards, tax regulations(especially VAT)
• Healthcare experience a plus.
• Desire to work in a fast paced, changing (currently unstructured) environment;
• Ability to work effectively in a remote work environment is required.
• Excellent communication skills combined with cultural sensitivity, excellent spoken/written English – any other languages a plus.

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.