Senior Coordinator

Build your best future with the Johnson Controls team

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard - your next great opportunity is just a few clicks away!

What we offer:

• Competitive salary
• Paid vacation/holidays/sick time
• Comprehensive benefits package including 401K, medical, dental, and vision care
• On the job/cross training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

Does this sound like you?

• Self-starter with initiative and demonstrated ability to work independently
• Confident, clear communicator with experience supporting top level executives
• Proactive, continuous improvement mindset with excellent attention to detail
• Organized: able to track tasks and prioritize appropriately
• Results-driven and looking to have an impact to the business and the leaders you support!

What you will do:

In this role, you will represent the Law & Policy Department with professionalism and the highest levels of integrity. You will support key VPs in the Legal Department. Reporting to the Director of Legal Operations, this role is responsible for managing legal administrative work, project tracking and coordination, and providing operational support. You will need to possess strong attention to detail while managing multiple tasks simultaneously in a fast-paced, high-energy environment.

This position is based out of our Glendale, WI office. You must be able to be in the office, in-person, at least three days each week. Days can be flexible and mutually agreed upon.

How you will do it:

Meeting Coordination

• Calendaring support for assigned team members.
• Large meeting coordination (calendaring, AV, catering, logistics). Large meetings include department-wide meetings, internal team meetings, or meetings involving outside guests where catering is required
• Event planning logistics

Travel and Expenses

• Arrange all travel for assigned team members, including complicated travel arrangements (e.g., international or multi-city travel)
• Process complex (i.e., multi-currency) expense reports for assigned team members
• Provide passport/visa support

Onboarding

• Lead on-boarding process for teams' new hires - coordinating with Legal Ops on space planning, entering new hire tickets, ensuring IT coordination and workspace set up, scheduling or providing necessary training (LMS, eBilling/Matter Management, basic dept. orientation)
• Manage groups' temp hiring/onboarding (coordinating with Legal Operations)

Finance/AP

• Handle POs, check requests, wire requests, vendor setups, etc. for assigned teams
• Process/reconciliation of expenses
• Support collection of spend reports and various billing metrics

Additional support:

• Maintain team, department-facing and company-facing website content as necessary
• Handle incoming and outgoing FedEx, inter-office mail and faxes
• Manage special projects as they arise (both within teams and department-wide)
• Provide backup coverage for other administrative support as needed
• Consolidate and edit presentations (including PowerPoint presentations) to senior executive management and the Board of Directors
• Prepare and edit correspondence and reports as necessary

High Performance includes:

• Taking ownership of an issue once it is brought to you - going the extra step to proactively seek out answers to problems that may fall outside of your expertise
• Being well organized and consistently completing projects on time with great attention to detail
• The ability to prioritize well and to work efficiently
• Showing flexibility as workloads fluctuate, including a willingness to provide backup coverage to other admins/teams when needed, and to reach out to team(s) or Legal Operations during downtimes for additional work/projects
• A high level of professionalism, including handling sensitive/confidential information with appropriate care
• Eagerness to learn new things and to apply knowledge to improve/simplify processes, find efficiencies, and think outside the box
• Striving to gain strong institutional knowledge about department and company processes
• Ability to successfully support team members with minimal assistance and to train new team members
• Being cost-conscious and able to successfully resolve payment-related inquiries with AP independently
• Developing and maintaining a clear understanding of company code/cost center structure; a clear understanding of AP processes and deadlines (month-end, urgent payment process, etc.); and a clear understanding of monthly budgeting process (e.g., forecasts, accruals, quarterly target-setting)

What we look for:

Required

• A minimum of three years prior Executive administrative support or coordinator experience, ideally in a global work environment
• Demonstrated proficiency in using a variety of office/desktop solutions, including Microsoft Office (Outlook, Excel, Word, and PowerPoint)
• Critical thinking skills and demonstrated problem solving capabilities
• Ability to work flexible hours on occasion, as required (i.e., working before 8am, after 5pm)
• Effective verbal communication skills as well as confidence in communicating with all levels of the organization
• Strong organizational skills and ability to multi-task
• Ability to maintain attention to detail and ensure accuracy in work performed
• Proven ability to handle sensitive and confidential information ethically and responsibly

Preferred

• Bachelor's degree
• Experience working in a legal environment
• Experience with SharePoint

#LI-Onsite

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.