Senior Desktop Publishing Specialist

Position Description:

Position Summary:

With a limited degree of supervision, the Senior Desktop Publishing Specialist is responsible for the formatting of large scale, multi-author documents using Microsoft Office and the Adobe Creative Suite. This role will perform many tasks, such as creating and managing documents, formatting text, paragraphs and sections, creating tables and lists, applying references and formatting graphics. The Senior Production Coordinator produces complex documents, presentations, proposals, graphics, questionnaires, forms, and other products, inclusive of accessibility requirements.

Core Responsibilities:

• Format documents and products quickly and accurately, in MS Office Suite (Word, Excel, PowerPoint), utilizing Mathematica templates/styles/branding or client custom requirements, to produce visually compelling documents.
• Work collaboratively with internal customers, production colleagues, and creative services to encourage accessible authoring of content by sharing guidelines, best practices, and subject matter expertise.
• Ensure new documents and presentations are formatted and finalized in accordance with Section 508 compliance/accessibility requirements, often involving fixing colors in figures, adding alternate text (alt text), proper file names, link names and structure, and checking that all elements (including headings, tables, and lists) are structured properly.
• Exhibit a client-first philosophy. Focus on creating the best experience for both the internal and external customer.
• Must be detail-oriented, highly self-motivated, and adaptable to learning and understanding new technologies.
• Able to work both independently and on a team and can organize and present information in a clear, concise manner.
• Actively support the advancement of organizational diversity, equity and inclusion efforts, and apply diversity, equity and inclusion lens across job responsibilities.
• Flexibility to work overtime when requested.
• Additional duties may be assigned as needed.

Position Requirements:

• A high school diploma or GED
• 3-5 years of experience relevant experience
• Minimum three years of experience in large-scale document production (150+ pages), preferably in a federal contracting environment.
• A combination of equivalent education and work experience may be substituted for the above requirements.
• Coursework in Graphic Design or Visual Communication a plus
• Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Experience using Adobe InDesign a plus. Task management tools (ServiceNow experience helpful) on a Microsoft Windows Platform.
• Advanced knowledge of page layout and formatting techniques, creating and working with templates and style sheets, document production, placing photos and artwork, and product deliverables.
• Strong aptitude in critical thinking and problem-solving skills.
• Excellent time management and organizational skills. Ability to prioritize a variety of projects in a deadline-driven environment, responding promptly to requests.
• Excellent writing, verbal, and interpersonal communication skills, and a proactive attitude.
• Experience with surveys and other data collections documents a plus.

A cover letter, CV/resume, and writing sample must be submitted at the time of application via our online application system.

This position offers an anticipated annual base salary range of $50,000-60,000

Available locations: Princeton, NJ; Washington, DC; Remote

About Mathematica:

Mathematica applies expertise at the intersection of technology, data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using technology and advanced analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company's growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.