Senior Executive Assistant

The Senior Executive Assistant to the Chief Executive Officer (CEO) and other Chief-level Executives serves as a strategic partner, providing executive support to ensure seamlessness at the highest levels of leadership. This role requires a seasoned professional with exceptional organizational skills, impeccable judgment, and the ability to anticipate and address the needs of the executives. As an extension of the CEO and others, this role plays an integral part of the Senior Executive Team (SET).

Key Responsibilities:

Executive Support

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and other Chief-level staff supported.
• Manage a complex and dynamic calendar, ensuring alignment with strategic priorities and business goals.
• Coordinate and facilitate high-level meetings, including preparation of agendas, materials, and follow-up documentation.
• Act as a trusted liaison between with the senior leadership team, always maintaining confidentiality and discretion.

Communication Management

• Draft, review, and edit correspondence, presentations, and reports on behalf of the executives.
• Represent the CEO and key executives in interactions with key stakeholders, demonstrating impeccable professionalism and diplomacy.
• Proactively manage and triage incoming communications, ensuring timely and appropriate responses.

Strategic Partnership

• Anticipate the needs of the executive(s) and provide proactive solutions to enhance efficiency and effectiveness.
• Partner with executives to manage and prioritize their workload, projects, and commitments.

Event and Travel Coordination

• Owns end-to-end large meeting and event coordination including venue selection, catering, and audio-visual equipment.
• Plan and execute complex domestic travel arrangements, ensuring seamless logistics and adherence to preferences; including management of large group travel experiences.
• Organize executive-level events, including board meetings, leadership meetings and industry-related events

Administrative Support Excellence

• Oversee and improve administrative systems and processes to enhance productivity and organization.
• Manage special projects and initiatives as directed by the CEO and/or members of the SET.
• Exercise a high degree of independence, initiative, and judgment in resolving complex problems.

Qualifications:

• Experience: Minimum of 10+ years of executive-level administrative support experience, with at least 5 years supporting C-suite executives.
• Skills: Superior written and verbal communication skills, exceptional organizational and time management abilities, and a high degree of attention to detail.
• Judgment: Proven track record of maintaining confidentiality and handling sensitive information with integrity.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite and other productivity tools; familiarity with CRM and project management software is a plus.
• Professionalism: Demonstrated ability to represent senior executives with polish, confidence, and discretion.
• Adaptability: Comfortable operating in a fast-paced, high-pressure environment with changing priorities.

Key Attributes:

• Ability to build and sustain strong professional relationships.
• Proactive mindset with a commitment to excellence.
• Mature, composed, and confident demeanor.

• Alignment with the vision and values of the CEO, SET, and the organization.

Inclusive Employer
At Restaurant Technologies, we celebrate diversity, believe in equity, and are committed to creating an inclusive environment for all employees; we’re proud to be an Equal Employment Opportunity and Affirmative Action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.”

If you need assistance or an accommodation due to a disability, please contact us by email at [email protected] or call 1-888-796-4997.

Culture & Benefits

Our employees are the foundation of our success and we take care of them! Our comprehensive benefits include professional development, competitive health care coverage, incentives and a healthy work and life balance. We’ve cultivated an award-winning workplace for driven team members who enjoy a fast pace and rapid growth balanced by a flexible and supportive environment. We’ve earned recognition as a “Best Place to Work,” by the Minneapolis/St. Paul Business Journal along with The Minnesota Work Life Champions Award while consistently earning a spot on Minnesota’s Fastest Growing Companies list. In addition, we’ve earned numerous awards from our customer base who consider Restaurant Technologies a valued strategic partner.

Who We Are

Restaurant Technologies is the leading provider of highly innovative and value-enhancing bulk cooking oil management services to the food service industry. Our solution is environmentally sound, highly efficient and creates a safer, more productive work environment for restaurant personnel. With over 35,000 existing customers we are an established, profitable mid-sized company poised for double-digit growth in the coming year. We are headquartered in suburban Minneapolis, Minnesota with a growing number of sites strategically located across the U.S. serving over 41 metropolitan markets.