Senior Executive Assistant

About the role:

You will not only be their right hand partner but will play an integral role inside their organizations as you will have a high amount of visibility into their day-to-day and work cross-functionally across the company. You will own all administrative, logistical, and project-related tasks to support our COO and CFO.

We are looking for someone who is a great communicator and thrives in a hyper-growth, multi-cultural environment. It’s imperative that you’re able to juggle fast-changing priorities, all while incorporating the highest degree of integrity, discretion, professionalism and can-do attitude.

Responsibilities:

• Provide high-level administrative support to two global executives: COO and CFO, and some team-level support
• Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones; while working closely with senior leaders and other EAs within the organization
• Manage and execute the team meetings: logistics, preparing presentations decks/templates, and data records
• Coordinate logistics for the on-sites/off-sites, ad hoc events and leadership meetings within budget. Ideally attend in-person and oversee logistics when relevant
• Coordinate flawless extensive international and domestic travel
• Provide general administrative support, such as email, international currency expense reporting, team drive, and contact database management
• Partner internally and externally on arranging board meetings with key stakeholders. Ensure stakeholders are advised of deadlines
• Capture and distribute notes and action items from team meetings. Follow up on deliverables and OKRs as needed
• Create efficient workflows and processes to help maximize your executives' time
• Contribute to team culture with birthday and work-anniversary recognition

Qualifications

• 7 + years of successful experience supporting C-level/SVP executives, ideally at high-growth technology companies
• Familiarity with standard technology computer systems and the ability to learn new programs as needed
• Bachelor’s degree and/or equivalent work experience
• Successfully navigating the challenges of working within complex, international environments
• Ability to anticipate needs, complete a high volume of tasks while working independently with discretion
• Experience with meeting planning and execution
• Strong communication skills and the ability to communicate at all levels of the organization

Compensation:

Annual base salary gross: $85k-110k USD Annual. The base salary range represents the low and high end of the Company's contemplated salary range for this position. Actual salaries will vary and will be based on various factors, such as the candidate’s qualifications, skills, competencies, and geographic location. The salary is one component of Company's total compensation package for employees. Other rewards and benefits include variable compensation, short-term incentives, health insurance (several options to choose from), accident and life insurance, access to the best in class learning and development platforms, flexible work arrangement, to name just a few!