Senior Executive Assistant

InfoTrust is an end-to-end digital analytics consulting, data governance, and technology company in Cincinnati (Blue Ash), Ohio. We have been on an amazing adventure that has led to incredible growth, impact on our communities, and landed us on multiple Best Places to Work lists, such as Ad Age, Fortune, and more! All of this has been a reflection of the values of our two owners. We are at the point in our growth where one of those owners, our  CEO, is looking for a Senior Executive Assistant to be just as committed to our company, culture, and community and support him in daily administrative duties. 

The Senior Executive Assistant (SEA) will need to be located in the Cincinnati area and to be flexible on work hours to support the CEO with personal, developmental, and networking activities— both internally and externally. The SEA will serve the CEO as his voice in facilitating and representing him. The SEA will serve the senior leadership team by reflecting the CEOs' priorities, supporting the accomplishment of specific targets, coordinating common activities, and preparing and executing the core functions of the CEO's office. 

The SEA must anticipate the needs of others, act as a servant leader, and maintain the confidentiality of the CEO and others with whom the SEA interacts. The SEA must be highly organized, an exceptional listener, skilled at asking questions, and an extraordinary communicator in both written and verbal form.    

Principal Responsibilities and Accountabilities: 

• Act as the principal communicator for the CEO with the team members, clients, community, and other stakeholders.

• Create, facilitate and execute the schedule and calendar of the CEO.
• Attend and record all board and management meetings. 
• Coordinate the communication for the CEO and his team (to include draft blog posts and articles from recorded meetings content).
• Create and proofread documents on behalf of the CEO including drafting emails, reports, memos, presentations, internal & external communications, and/or social media posts.

• Facilitate accountability and project coordination.

• Coordinating and defining outcomes on behalf of the CEO and co-founder and working with the responsible party. 
• Manage tasks, projects, and other information in project management systems and manage accountability.
• Take on ad hoc strategic projects and be responsible for special projects that are urgent and important.
• Coordinate internal and external events on behalf of the founders, including conferences, and company meetings.

• Be a steward for InfoTrust values, and work the InfoTrust way.

• Represent and reinforce the vision, mission and values of InfoTrust.  
• Reflect and model servant leadership.
• Participate in the InfoTrust Party Planning and the InfoTrust Employee Experience Committees.

• Help keep the CEO organized.

• Anticipate and prepare for the daily tasks and challenges of the CEO.
• Prepare executive summaries of assigned research and content. 
• Be responsible for and facilitate preparation for all meetings.  
• Compile data and notes from meetings required by the CEO.

• Expand brand awareness

• Partner with the marketing team to coordinate; 
• Speaking opportunities 
• Public relation events 
• Internal communications
• Community outreach

• Coordinate project initiatives for the CEO 

1. InfoTrust Foundation
2. Cincinnati Children’s Hospital and Medical Center Board
3. Cincinnati Chamber of Commerce Board
4. Queen City Angels

This role requires someone who is intelligent, organized, excellent at prioritizing, and ready to contribute and expand upon the exponential growth at which InfoTrust finds itself. 

Listed below you will find the specific skills and background which are important considerations for this position.  

• Experienced as an executive administrator/assistant, reporting to a VP of a large enterprise or owner of a scaling company. 
• Understanding of multiple areas of business and business functions.
• Proven success in project coordination and reporting.
• Ability to prioritize work actions and follow-up. 
• Work effectively under pressure, handle multiple priorities, tasks, demands, and time-sensitive pressurized situations.
• Understand technology, systems and processes which create organization.
• Ability to engage in constructive dialogue throughout the organization.
• Sophisticated interpersonal and socialization skills.  
• Skilled at writing, proofreading, editing, and capturing the “written voice”.
• Personal integrity and core values. 
• Prepared to grow and learn and work in a collaborative team-based environment.
• Model and execute servant leadership in all activities. 

Location: Greater Cincinnati, Ohio area. Some travel within the area - Ability to work from office in Blue Ash and travel to locations in Loveland, downtown Cincinnati, with occasional out-of-town travel. This person is also able to work from home in a hybrid in office and remote environment.

Preferred Skills:

• 5+ years in a Senior Executive Assistant role
• Background in technology consulting/agency environment, especially in a high-growth organization is a plus, but not required
• Working knowledge of the following systems preferred:
• Google Apps for Business
• Zoom
• Salesforce
• Slack

Hours:

• Ability and capacity to embrace flexible hours. This position does not have an 8-5 schedule and will require working at various times during the morning, day, and evening hours with occasional weekends. There will be flexibility in working hours due to the need for more open availability. 

Additional benefits: 

Other than an awesome culture and team mates we also offer: medical, dental, and vision insurance, unlimited PTO, flexible work schedules, a generous parental leave policy, 401K with match, tuition reimbursement, gym reimbursement and much, much more.

Diversity is one of our 6 core values at InfoTrust:

InfoTrust is committed to a diverse workforce and we are an equal opportunity employer. We want strong, diverse teams built from different backgrounds, experiences and identities. We are building an inclusive, supportive place for you to do the best work of your career.