Senior Executive Assistant

Company
Federal Reserve Bank of Boston
Job Description Summary
As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.
A requirement of this position is that the employee must be fully-vaccinated (1 or 2 shot vaccination) and boosted or qualify for an accommodation from the Bank's vaccination policy; individuals who are unable to be vaccinated due to a medical condition or sincerely held religious belief may request an accommodation from the Bank.
This position is required to work on-site four days per week.
The Federal Reserve Bank of Boston is seeking an experienced executive assistant for the economic research division. In this role, the executive assistant will support the Executive Vice President and Director of Research and other members of the leadership team in carrying out the division's monetary policy responsibilities, manage the policies and procedures for handling confidential information, and coordinate schedules and delivery of products prepared for the Bank President and Board of Directors.
Responsibilities
Provide high-level administrative support to the Director of Research. Serve as first point of contact for Director, triage requests and correspondence, intercept and handle administrative tasks, monitor correspondence for sensitive and priority items, manage calendar, schedule and coordinate meetings, handle travel arrangements. Work closely with the Office of the President to ensure alignment of department priorities and to facilitate support for Bank President. Provide administrative support for Director/EVP participation in internal and external meetings, committees, and other business activities.
Support Director/EVP and other department executives with production workflows, coordinate department deliverables and assist EVP with managing and communicating deadlines. Support, maintain, and/or prepare complex and confidential documents including memoranda, reports, presentations, and correspondence, at a high level of quality. Assist in completing reports and correspondence to Bank management, the Board of Directors, and officials in the Federal Reserve System.
Manage the operational policies, procedures, and controls for handling confidential information. Facilitate access to confidential information, ensure security compliance, and coordinate annual reviews.
Provide logistics support for recruiting activities; work closely with department recruiting team and senior management to organize fly-outs, interview schedules, and manage candidate visit days and reimbursements.
Contribute to division, Bank, and/or FRS project teams and work groups by completing special assignments. Perform ad-hoc executive level assignments and projects as required. Assist department support functions as needed. Seek greater efficiency and effectiveness in areas of responsibility and suggest improvements in division processes and procedures.
Other Accountabilities:
Perform other duties as assigned.
Supervision:
This position is not required to supervise others.
Knowledge and Experience:
Knowledge and experience normally acquired through, or equivalent to, the completion of an Associate's degree and a minimum of 7 - 9 years of job related experience.

• Position requires unassailable discretion, a mature and professional demeanor, strong interpersonal skills, and excellent judgment
• High level of organizational savviness and communication skills are essential
• Excellent analytical and technological skills, as well as broad knowledge and the ability to anticipate, prioritize, multi-task, and self-direct
• Expertise with MS Office products required

Other Requirements:

• U.S Citizenship required

The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.
All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
Full Time / Part Time
Full time
Regular / Temporary
Regular
Job Exempt (Yes / No)
No
Job Category
Work Shift
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
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