Senior Executive Assistant

Responsibilities

• Manage the CEO and COO's calendar, ensuring their time is being allocated to the highest priorities; this involves scheduling various types of meetings, proactive coordination with internal and external stakeholders, and key relationship management
• Support the CEO and COO with meeting and event preparation, including preparing agendas in advance, ensuring an appropriate flow of information, and addressing urgent tasks in a timely manner
• Maintain good email hygiene for the CEO and COO's inbox (sort, flag, filter, remind, and delegate important emails; may respond to emails on behalf of CEO/COO)
• Plan and book the CEO and COO's professional and personal travel and prepare detailed itineraries
• Act as primary point of contact in New York for on-site guests of the CEO and COO, including high-profile customers and investors; arrange after-work events (e.g. dinners, customer meetings) as needed
• Strategically and holistically manage the CEO and COO's time and priorities and serve as their trusted thought partner, especially in relation to relationship management of key stakeholders and prioritization/management of critical business decisions
• Preparing expense reports

Requirements

• 7-10+ years of related Executive Assistant experience supporting C-level executives, 4-year college degree preferred
• Strong understanding of business cycles, including willingness to work non-standard hours as needed
• Proven ability to exercise good judgment and discretion on a consistent basis 
• Ability to prioritize a variety of tasks with good follow-through skills
• Strong attention to detail
• Effective interpersonal and communication skills both verbal and written; proven experience interacting with a wide range of stakeholders at senior-most levels in other organizations
• Advanced proficiency with the following software: MS Office (Word, Excel, PowerPoint, Outlook), Google Suite, and Apple products