Senior Executive Assistant

About MobilityWare 

Level up your career with MobilityWare, one of mobile gaming’s leading publishers of card and puzzle games. With our headquarters in the heart of Orange County and a brand new studio in Utah, we’re dedicated to our mission of bringing joy to others one game at a time. 

Ever since our flagship title Solitaire hit the Apple App Store on the day it opened in 2008, MobilityWare has been entertaining gamers around the world. With a product portfolio that includes beloved hits such as FreeCell, MONOPOLY Solitaire, Spades, Hearts, Mahjong, and Bubble Shooter Pop, our games have been downloaded over 400 MILLION times. 

MobilityWare was recently named one of Built in LA’s Best Places to Work for the second year in a row and we’ve been recognized as one of the Best Places to Work in Orange County five times by the Orange County Business Journal and OC Register. While we’re proud to be the company behind some of mobile gaming’s most popular titles, our most important achievement is creating a work environment that encourages professional growth and prioritizes the wellness of all of our team members. 

Position Summary

This position will encompass a wide range of activities and responsibilities throughout the organization. This person will support C-level positions as well as leaders in finance, marketing, development, product, and human resources. The person will be responsible for maintaining and overseeing all facility/office level requirements as well as overseeing all event planning for company events. 

Job Responsibilities 

• Provide top notch support and clerical activities contributing to the daily accomplishments of the Executive leadership team. 

• Coordinates and manages schedules/ calendars for CEO, Founders & Leadership team 

• Assist in planning and all travel for attendance to industry events 

• Coordinate, plan and schedule Leadership team off site meetings 

• Prepares agendas, minutes and resolutions from executive meetings. 

• Assist with Board Meeting management including reviewing and editing PowerPoint decks, travel, meeting room reservations etc. 

• Assist leadership with various project needs and document findings 

• Assist with PowerPoint Decks for All Hands meetings and Leadership presentation needs 

• Expense report management for team and American Express Credit cards 

• Excel projects as necessary 

• Point person for studio for all facility needs and liaison with Landlord 

• Manage and coordinate facility growth of current and new facilities from lease evaluation, concept design through contract completion 

• Oversee and manage office equipment, furnishings and space/office allocation 

• Manage both Events Specialist and Receptionist/Admin. 

• Responsible for sourcing locations and planning Annual Anniversary Trip and Holiday Party 

Qualifications

• 5+ years in an environment where every minute you could be asked to take on something new and don a new hat 

• 5+ years’ experience in an Executive Assistance capacity as well as Facility management responsibilities 

• Demonstrated ability to coordinate work among external third parties as well as internal functions 

• Awesome project management skills 

• All-star customer service skills 

• Stellar communication skills (written and verbal) 

• Uncanny ability to anticipate needs before they are needed! 

• Off the Chart Organized and Detail-oriented 

• Time Management master 

• A wizard at Outlook, Word, PowerPoint, Excel 

• Ability to leverage your creativity, initiative and assertiveness to get things done beyond expected 

• Technically competent, software and hardware questions won’t scare you 

• Comfortable with legal ease and experience vetting Contract T&C’s 

• Ability to work with varying personalities 

Why you should work for us

• We offer medical (100% paid option), dental (100% paid), vision (100% paid), unlimited PTO/Vacation, life insurance (100% paid), and profit sharing incentives around a 401K.
• Annual, all inclusive company trip for you and a guest. Previous destinations include Hawaii, a Mexican Riviera Cruise, and Las Vegas. This year we’re going to Los Cabos!
• We promise to keep you fed when we’re back in the office. We offer things like free lunch, free snacks, and free drinks.
• Casual workplace that includes a relaxed dress code, plus a newly remodeled office in the heart of Irvine.
• Growth, growth, growth - we are growing and we would love for you to join us on the ride.
• Annual Game Jam to show off your creative chops!