Senior Executive Assistant

Caribou Biosciences is a leading clinical-stage CRISPR genome-editing biopharmaceutical company dedicated to developing transformative therapies for patients with devastating diseases. Our next-generation genome-editing technology enables superior precision to develop cell therapies that are armored to potentially improve antitumor activity. We believe the future of cell therapy is off-the-shelf, and we are advancing our pipeline of off-the-shelf, or allogeneic, cell therapies from our CAR-T and CAR-NK platforms as readily available treatments for patients with hematologic malignancies and solid tumors.

Members of the Caribou herd open their minds to new ideas and welcome diverse perspectives. We proudly assert that teams do their best work when their members are personally engaged, their ideas are taken seriously, and contributions are recognized. Members of the herd work from our headquarters in Berkeley, California, or remotely.

Caribou is seeking a highly organized and experienced Senior Executive Assistant to support the Chief Executive Officer and the Chief Business Officer. The ideal candidate will possess exceptional communication skills, the ability to handle sensitive information with discretion, and a proactive approach to managing the CEO's and CBO’s schedule and priorities. This position requires a high level of professionalism, judgement, adaptability, and the capacity to work in a fast-paced, dynamic environment. This role will be hybrid, with the expectation that the EA will be on-site in Berkeley as needed. The position will report to the CEO and the CBO.

Responsibilities:

• Provide executive support to the CEO and CBO

• Work closely with the CEO, CBO, executive leadership, and other teams to facilitate effective communication and collaboration
• Manage the CEO's and CBO’s calendars, scheduling meetings and appointments
• Prioritize and optimize the CEO's daily schedule to ensure maximum efficiency

• Coordinate all travel arrangements including flights, accommodations, and logistics

• Prepare expense reports for the CEO and CBO
• Interface with the Board of Directors, including managing their travel arrangements as needed
• Serve as a primary point of contact between the CEO and internal/external stakeholders, screening as appropriate
• Handle confidential and sensitive information with utmost discretion
• Prepare and edit reports, presentations, and other documents for the CEO and CBO
• Conduct research and provide information to assist the CEO in making informed decisions
• Prepare agendas and materials for meetings, such as board meetings, company meetings, and executive leadership team meetings
• Attend meetings with the CEO, take notes, and follow up on action items
• Provide backup support for other administrative staff during periods of increased workload or time out of the office
• Serve as a host and a central resource for key visitors
• Plan and organize company events, conferences, and special gatherings as directed by the CEO
• Seek creative and cost-effective solutions in daily activities and projects
• Manage projects and other duties as assigned

Qualifications:

• 10+ years of proven experience in a similar role, preferably as an Executive Assistant to a high-level executive in small- to mid-sized companies including experience working with a Board of Directors
• Excellent organizational, time management, multitasking abilities, and project management skills
• Strong written and verbal communication abilities
• Significant attention to detail
• Mastery of productivity tools and software (e.g., Microsoft Office Suite, Outlook, and Zoom)
• Ability to maintain a high level of confidentiality and professionalism
• Strong analytical and problem-solving skills
• Adaptability and the ability to thrive in a fast-paced environment
• Exceptional interpersonal skills and the ability to build relationships at all levels
• Strategic thinking and the capacity to anticipate the CEO's and CBO’s needs
• Flexibility to work outside regular business hours when necessary
• Ability to prioritize tasks, meet deadlines, and be flexible with changing priorities
• Ability to work independently and take initiative with minimal supervision
• Ability to apply sound judgment in managing the CEO’s and CBO’s schedules

Desirable:

• BA/BS degree
• Experience in the life science industry
• Experience supporting a CEO
• Experience managing electronic records

Caribou compensation and benefits include:

• Salary range: $130,000 to $150,000 per year. This represents the present low and high end of the Company’s pay range for this position.  Actual pay will vary based on various factors, including but not limited to location, skill, experience, and performance.   
• Comprehensive compensation package, which includes stock options and an employee stock purchase program for all employees
• Generous paid vacation time, in addition to company-observed holidays
• Excellent medical, dental, and vision insurance
• 401(k) retirement savings plan, which includes matching employer contributions
• Tuition reimbursement program

Caribou is an equal opportunity employer and does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical conditions, veteran status, sexual orientation, gender (including gender identity and gender expression), sex (which includes pregnancy, childbirth, and breastfeeding), genetic information, taking or requesting statutorily protected leave, or any other basis protected by law. In addition, Caribou prohibits the harassment of any individual on any of the bases listed above or any other characteristics protected under federal, state, or local laws. Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 

For more information about Caribou, visit www.cariboubio.com and follow the company @CaribouBio.