Senior Finance and Administration Manager

Important Notice for Applicants:

At Bixal, we want to ensure a transparent and secure application process for all candidates. Official communication will come from an email address ending in @bixal.com or from [email protected]. Messages from other sources may be fraudulent, and you should exercise care to avoid any links or attachments included. If you experience any challenges with your submission, please contact us at [email protected]. We're here to help!

Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please contact us at [email protected]. You can expect a response from a team member within 24 hours during the regular work week and on the next operating day during the weekend or holidays.

About Us:

Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on their missions more effectively by fostering a culture of learning and continuous improvement.

About MELSA 

The Eastern and Southern Caribbean Monitoring, Evaluation, and Learning Services Activity (MELSA), running from December 1, 2021, to September 30, 2025, is a task order executed by Bixal Solutions Incorporated. MELSA supports the USAID Regional Mission in the Eastern and Southern Caribbean (USAID/ESC) by providing technical and advisory services for monitoring, evaluation, learning, and reporting under the 2020-2025 Regional Development Cooperation Strategy (RDCS). It focuses on enhancing government accountability, transparency, community resilience, private sector engagement, and Covid-19 responses.Bixal Solutions uses innovative methods to improve performance monitoring, evaluations, and capacity building, ensuring learning and adaptation throughout the USAID/ESC program cycle. MELSA strengthens USAID/ESC’s ability to manage and assess development programs, providing actionable data for decision-making, refining strategic planning, and fostering adaptive learning. Through capacity building and knowledge management, MELSA supports evidence-based decisions and upholds high monitoring and evaluation standards. 

About the Role

The Senior Finance and Administration Manager will support the Chief of Party to provide excellence in financial and operational issues for Bixal. They will advise on banking, accounting, legal matters, importation of materials, and human resources. They are ideally familiar with the USAID Program Cycle and the portfolio of investment in the Eastern and Southern Caribbean Region. The ideal candidate is a finance and administrative professional from the Eastern and Southern Caribbean who is solution oriented, resourceful, engaged, and able to work closely with and advise USAID. They want to help improve how development is delivered and are passionate about efficiency.

Location

The candidate must be based in Barbados and have current work authorization to work in Barbados. 

Key Responsibilities

• Monthly cash management, accounting for all costs according to USAID regulations, cash flow projections and budgets
• Liaise with the bank and suppliers to improve efficiency of operations
• Administer payroll procedures for project staff and monitor employee time keeping 
• Compile and track data for financial reporting, including VAT reporting 
• Maintain financial files and support audits 
• Perform other financial and operational duties as assigned 

Qualifications

• Bachelor’s degree in relevant field
• 10+ years of experience managing the finances of international development programs.
• Experience working with QuickBooks 
• Experience working on USAID-funded projects.
• Experience working in the Eastern and Southern Caribbean region (including Antigua and Barbuda, Dominica, Grenada, St. Kitts and Nevis, Saint Lucia, St. Vincent and the Grenadines, Barbados, Trinidad and Tobago, Guyana, Suriname).
• Recognized expert in accounting and management.
• Demonstrated knowledge of Barbadian tax and accounting laws and regulations 
• Able to advise teams on financial systems and use online systems to account for costs
• Loves to learn and willing to experiment with new technology and new ways of working
• Ability to work in a fast-paced business environment
• Fluency in English
• Current work authorization in Barbados 

Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.

Bixal is an equal opportunity and affirmative action employer. We ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.