Senior Grant Manager

POSITION SUMMARY:

The Sr. Grants Manager is responsible all post-award financial functions for the assigned contract and grant portfolio. The Sr. Grants Manager will work closely with the PI and program staff to ensure timely and applicable budget, expenditures, and projections. The Sr. Grants Manager will collaborate with Research staff, PI's (Principal Investigators), Division Chief and Administrative Director in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI's are receiving sufficient and timely financial information. The Sr. Grants Manager will manage the administrative functions for the assigned portfolio.

Assist in the identification, creation, implementation and maintenance of the department's research and sponsored programs procedures related to extramural funds. Also, will engage and collaborate with various stakeholders including (BMC Research Operations, Finance & Accounting, Human Resources, along with other subject matter experts.)

Position: Senior Grant Manager

Department: Geriatrics

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Grants fiscal operations management

• Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within portfolio.
• Primary contact for all post-award issues for PI's within portfolio, including, but not limited to: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.
• Track all accounts using the internal forecast model of budget, actual, and projection tracking ensuring that all workbooks are always up to date.
• Review and reconcile monthly accounts to actual expenditures.
• Manage a master reconciliation workbook for all accounts within portfolio in accordance to the template created by RAF.
• Manage and maintain centralized post award files as outlined by RAF policies and procedures.
• Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.
• Collaborate with Principal Investigators and RAF staff with the preparation of budgets.
• Generate and distribute reports on a regular basis as assigned and needed
• Interface with Department Administration, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient post award process.
• Develop and monitor annual budgets for divisions and/or PI's within portfolio.
• Manage payroll information for all staff and faculty within portfolio, to include, but not limited to: turnaround changes, PAF changes.
• Manage centralized personnel files, which should include, PAFs, PAF changes, SARFs, on boarding paperwork, annual performance reviews, etc.
• Collaborate with PI's regarding employee hiring.
• Orient and advise faculty, staff, students, interns, and fellows on financial policies and procedures in RAF, department, Hospital, and University. Referring all issues to appropriate parties as needed.
• Assist RAF staff as needed with post-award management for accounts outside of portfolio.

Grant Federal Reporting Management

• Collaborate with PI and project coordinators on annual, semi-annual and quarterly sponsored program progress reports as applicable and serve as liason between Grants Administration ensuring that progress report deadlines are met. Maintain a database of all progress reports submitted.
• Manage prior approval requests for sponsored research programs by identifying required documents and interfacing with Grants Administration and sponsor where applicable. Maintain a database of all items submitted.
• Collaborate with PIs on the maintenance and update of federal other support documents. Maintain a database of other support pages.

Personnel management & training

• Monitors productivity and performance to identify and evaluate strengths and training opportunities in relation to operational effectiveness.
• Manage annual compliance requirements for BMC staff within assigned work group/portfolio; including PMP process with the direct managers.
• Oversee on-boarding of all new employees within assigned work group.

Administrative support

• Assist in creating policy and procedure manual for RAF.
• Attend meetings including, but not limited to: Research Administration, Departmental Administrator, BMC RSGA and BU Research Meetings.
• Follow all policies and procedures outlined by RAF.
• Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.
• Utilizes hospital's Values as the basis for decision making and to facilitate the division's hospital mission.
• Follows established hospital infection control and safety procedures.
• Perform other duties as needed and/or required.

Communication and Compliance

• Collaborate with stakeholders to identify and inform on research and sponsored program needs for the department's research enterprise
• Provide guidance and assistance on BMC Research policies, federal regulations governing research to address the needs of the department's rapidly changing scientific environment
• Update and communicate research and sponsored program policies and procedures to ensure compliance and grants stewardship

Must adhere to all of BMC's RESPECT behavioral standards.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

Master's degree in related field. Bachelor's degree in related field. Appropriate combination of education certifications and/or relevant work experience will be considered.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

None.

EXPERIENCE:

At least 5-7+ years' experience supporting faculty in the areas of federal and non-federal accounting, budget and/or grant administration at a non-profit organization. Including 3+ years in pre-and post-award management experience (both federal and non-federal). Prior grant management experience in healthcare, academic, or non-profit field preferred. Experience working in research administration at the departmental and/or institutional level highly preferred.

KNOWLEDGE AND SKILLS:

• Extensive knowledge of federal grants
• Extensive knowledge of NIH policies and of Uniform Guidance regulations
• Extensive knowledge of programs and Grants Administration policies and practices.
• Required to build and manage budgets following sponsor/hospital policies and procedures.
• Ability to work independently and exercise independent judgment,
• Ability to perform and lead effectively in stressful situations and to solve problems as they occur.
• Must be exceptionally organized to handle multiple projects, prioritize, and meet deadlines
• Strong and meticulous attention to detail, analytical, and problem-solving skills
• Proficient with standard software used in office setting (i.e. MS Word, Excel, web browser, etc)
• Requires excellent communication and interpersonal skills, to interact effectively with a multi-layered interdisciplinary team and outside contacts.
• Outstanding communication skills.
• Must be a dedicated team player, with a willingness to learn and impart knowledge to the staff.
• Familiarity with BMC financial processes, procedures, and systems.
• Knowledge of BMC Infor Financial Systems, Workday and InfoEd

Equal Opportunity Employer/Disabled/Veterans