Senior Order Management Associate

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.
Not ready to apply? Join our Talent Community to get relevant job alerts straight to your inbox.

Job Description

The Order Management Associate is responsible for supporting the efficient and accurate processing of orders from indexing to booking. Order Management group based in Belfast, Northern Ireland. This role requires exceptional attention to detail, strong organizational skills and the ability to collaborate effectively with cross-functional teams. The Order Management Associate will play a crucial role in ensuring customer satisfaction by making sure orders are processed in a timely manner and any issues or enquiries are addressed promptly.

SPECIFIC RESPONSIBILITIES:

• Receive and review orders, ensuring accuracy, completeness and adherence to company policies and procedures. Enter orders into the system accurately and in a timely manner
• Monitor order status and proactively identify any potential delays or issues. Communicate with relevant stakeholders, such as Commercial management, Client managers and Account team to ensure on time booking
• Serve as a primary point of contact for order related enquiries and provide timely and accurate information to stakeholders regarding order booking status and any other order-related questions or concerns
• Collaborate with Customer Order Fulfillment team to ensure zero downstream impacts at the time of delivery with adherence of executable order policy
• Investigate and resolve any order discrepancies, such as pricing discrepancies, contractual terms, addresses etc. Collaborate with internal teams such as Account, Finance and Franchises to resolve issues in a timely and satisfactory manner
• Drive customer satisfaction and achieve key performance targets
• Continuously identify opportunities to improve Order Management processes, streamline workflows and enhance overall efficiency. Provide recommendations for system enhancements or process change to optimize Order management operations

Required Skills

• High integrity and honesty
• Excellent communication skills, both verbal and written, with the ability to effectively interact with customers and internal teams.
• Strong attention to detail and accuracy in data entry and order processing
• Strong problem solving and decision making abilities with the capacity to prioritize tasks and work efficiently in a fast paced environment
• Champion change / change agent
• Ability to adapt to changing priorities and handle multiple tasks simultaneously
• Proficient with MS Office applications software and report tools
• Experience in Order Management, customer service or a related field
• Knowledge of Oracle and Salesforce is desirable

Required Experience

• Degree in business or related fields
• Minimum of 3-5 years the service/product based company experience. Telecom industry experience is a plus
• Strong communication skills: written, verbal and in formal presentation
• Demonstrated skills in desktop applications such as Excel, Word, PowerPoint and Project
• Negotiation skills essential
• Strong and demonstrated leadership skills

Not ready to apply? Join our Talent Community to get relevant job alerts straight to your inbox.
At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opportunity Employer, including disability and protected veteran status.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.