Senior Payment Coordinator

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds….

ClinChoice is searching for a Senior Payment Coordinator to join one of our partner companies a large pharmaceutical company in USA. This is a permanent remote role.

ClinChoice is a global full-service CRO with a strong focus on quality professional development and supportive culture. As a client-facing role we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.

Main Job Tasks and Responsibilities:

• Review all executed contracts and accurately set-up the payees and budget schedule as governed by the signed contract.

• Initiate site/vendor or consultant payments according to sponsor’s policies and guidelines.

• Process site payments related to visits completed milestones completed and reimbursement for pass through expenses.

• Route and track payments for approval in a timely manner.

• Answer queries from internal and external customers regarding payments and budgets.

• Maintain information in the appropriate contact databases or other tools.

• Organize store archive and retrieve sponsor’s contracts payment documentation and other relevant documents.

• Coordinate records management practices and records management policy in collaboration with the appropriate sponsor’s record management groups.

• Ensure consistency in processing of sponsor’s contracts by conducting training and mentoring activities with business partners.

• Develop and maintain data summary reports and related payment reconciliation reports.

• Assist in data gathering and analysis.

• Assist with finance accounting close and quarterly forecasting reporting requirements.

• Track sponsor’s contacts amendments and other relevant documents.

• Perform other duties as required.

• Oversight of invoice processing activities performed by Payment Coordinators to ensure timely and accurate payments as required.

• Management and oversight of people. Including but not limited to administrative approvals Evaluation for employee’s annual performance through Sponsor’s feedback interviewing new candidates on-boarding and development of career path and goals.

Education and Experience:

• High School degree required Bachelor’s degree preferred.

• Strong interpersonal skills.

• Excellent written and oral communication skills.

• Demonstrated leadership qualities.

• Payment processing expertise.

• Demonstrated effectiveness working independently collaboratively with peers and in cross-functional teams.

• Knowledge of Microsoft Office applications especially Excel.

• Excellent organizational and analytical skills.

• Ability to handle multiple priorities within matrix environment.

• Works and meets deadlines with minimal supervision.

The Application Process

Once you have submitted your CV you will receive an acknowledgement that we received it. If you have the requirements we need you will be invited for phone interview as the first step.  Unfortunately due to the number of applications we receive we cannot reply to everyone individually if you are not successful.

Who will you be working for?

About ClinChoice

ClinChoice is a global full-service CRO specializing in clinical development and functional solutions for pharmaceutical biotechnology medical device and consumer health companies. We have over 28 years of proven high-quality delivery and results across all our services with over 4000 professionals in more than 20 countries across the Americas Europe and Asia-Pacific.

Our Company Ethos

Our mission drives our culture: to contribute to a healthier and safer world by accelerating the development and commercialization of innovative drugs and devices. Our employees are the most valuable company asset and they are the fulcrum around which all ClinChoice activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology.   The success of these core values is evidenced by our below industry average turnover rates.

ClinChoice is an equal opportunity employer. We have based our success on attracting developing and promoting talent guided by diversity and inclusivity. Our employees come from very diverse backgrounds: gender race beliefs and ethnicities. We recognize this is our strength and celebrate it.

Key words: Senior Payment Coordinator Payment Processing Contract Finance Records management Microsoft Office CRO Contract Research Organization Outsourced Outsourcing Sponsor-dedicated.

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