Senior Payroll Accountant

HiBob

Senior Payroll Accountant

Posted Yesterday

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Hiring Remotely in United States

Remote or Hybrid

125K-150K Annually

Senior level

HR Tech • Information Technology • Professional Services • Sales • Software

Our mission is to create a modern work experience that empowers organizations to be remarkable.

The Role

The Senior Payroll Accountant manages the U.S. and Canada payroll lifecycle ensuring financial accuracy compliance and effective employee communication while implementing scalable processes and internal controls.

Summary Generated by Built In

Job Description
About Us
HiBob helps modern mid-size businesses transform the way they manage people giving HR and managers all they need to connect engage develop and retain top talent. Since 2015 we've achieved consecutive triple-digit year-over-year growth all backed by our amazing team of Bobbers from across the globe making us the choice HRIS of over 4000 midsize and multinational companies.
Our HR platform is intuitive data-driven and built for the way people work today: globally remotely and collaboratively. Fast-growing companies across the globe such rely upon Bob to help them create the best work experiences for their people.
Come and be you with us
Being a Bobber is all about being you. We want you to bring all parts of yourself to work giving you the freedom and confidence to be the best you and do your best work. If that's bubbly shy precise funny bold kind honest brilliant or anything in between we're waiting with open arms. Come join us.
We are seeking a Senior Payroll Accountant to own the end-to-end U.S. and Canada payroll lifecycle with a heavy focus on financial accuracy and process excellence. This role is designed for a professional who understands that payroll is a critical accounting function requiring robust controls and scalability. The ideal candidate is not only a technical expert in enterprise payroll platforms and multi-state taxation but is also a cooperative and highly responsive partner to our employees ensuring the "human side" of payroll is never lost in the data.
Job Requirements
Requirements are often considered a measure of how equipped you are to do the job but sometimes they aren't the only factor. If you don't have nearly enough experience or not all the skills we'd still like to hear from you. This could be the perfect fit for you and us.
We want to hear from you if you have:

Education: Bachelor's degree in Accounting Finance or a related field is strongly preferred.
Experience: 7+ years of progressive experience in U.S. payroll with a focus on payroll accounting and multi-state compliance.
Technical Mastery: Extensive hands-on experience with payroll enterprise platforms (e.g. ADP Workforce Now TriNet) (required) and modern HRIS platforms (e.g. Bob).
- ERP & Financial Systems Expertise: Strong experience working with ERP/accounting systems is required preferably NetSuite including payroll-to-GL reconciliations journal entries and financial reporting support.
Accounting Fluency: Deep understanding of journal entries labor allocations and balance sheet reconciliations. NetSuite knowledge Required.
Communication: Exceptional "soft skills" with a proven track record of being cooperative and helpful in a high-growth fast-paced environment.

Key Competencies

Financial Integrity: A "Controller mindset" regarding payroll accuracy and internal audit standards.
Scalability Mindset: The ability to build processes today that will still work when the company is 2x or 3x its current size.
Employee Advocacy: A commitment to excellence in the employee experience ensuring payroll is a source of trust within the organization.

Job Responsibilities
What you'll be doing:
Execution & Accounting Integration

Full-Cycle Ownership: Drive the execution of end-to-end U.S. and Canada payroll processing for a multi-state and multinational workforce
GL Mapping & Reconciliation: Own the payroll-to-General Ledger (GL) mapping process. Perform monthly reconciliations of payroll accounts including taxes benefits and 401(k) contributions.
Month-End Close: Partner with the Finance team to manage payroll accruals reclassifications and journal entries to ensure a seamless month-end and year-end close.
Tax & Agency Management: Act as the lead for all state agency registrations notices and audits ensuring the company remains in good standing across all jurisdictions.
Equity Payroll Administration: Process and oversee payroll implications related to RSUs stock option exercises equity vesting events and supplemental wage taxation in partnership with Finance and Equity teams.

Controls & Scalability

Control Framework: Establish and maintain "best-in-class" internal controls and Standard Operating Procedures (SOPs) to mitigate risk and ensure 100% data integrity.
Process Architecture: Evaluate current workflows to identify bottlenecks; design and implement automated scalable solutions that can support rapid organizational growth.
Audit Readiness: Serve as the primary lead for payroll-related financial audits (Workers Comp 401k Year-end) providing organized documentation and clear narratives for all payroll-related accounting implications.

Employee Experience & Partnership

Proactive Responsiveness: Act as a dedicated resource for employee inquiries providing timely empathetic and clear explanations regarding pay taxes and deductions.
Global Support: Provide support and accounting oversight for international payroll operations and vendors as needed.

**Note: We will only consider candidates located in the New York Metro Area who are willing to work in our NYC office at least three days a week. We love collaborating and connecting with our team members in-person and we hope you will too!**
Base salaries for this role range from $125000 - $150000.
As an HR company HiBob seeks to create a best-in-class employee experience for all Bobbers. We take immense pride in the diversity of our team and in creating an environment that is fair and equitable for all. Ensuring pay equity across race gender and all other forms of diversity is pivotal to this mission.
When determining salary ranges for our roles we look at external market data and the salaries of Bobbers holding the same or similar roles. Our pay bands are wide because great candidates come to us with a broad range of experience and skill sets. When making individual pay rate decisions we take into account the candidates' depth of experience their qualifications relative to incumbent employees and their location-among other factors.
Benefits
At HiBob our people are at the heart of everything we do.
We're building a global village of ambitious thoughtful and talented Bobbers who want to do the best work of their careers. With a vibrant NYC office and remote teammates across the country we've created an environment where people can be themselves grow quickly and make a real impact.
Joining HiBob means working alongside exceptional people while being supported with competitive compensation comprehensive benefits and pre-IPO equity including the perks below.
Ownership & Financial

Equity in a global high-growth HR tech SaaS leader
401(k) with a 3% company match effective the month following your start date
$2500 employee referral bonus

Health & Wellbeing

Medical dental and vision coverage from day one
$1920 annual wellness stipend to support your physical and mental wellbeing(Lifestyle Spending Account)
Annual Headspace membership and expanded wellness benefits

Workplace Flexibility

Hybrid working model for Bobbers in the NY metro area
Temporary work from anywhere for up to 2 months per year (after 6 months)

Work-Life Balance

Generous paid time off and company holidays to rest recharge and enjoy
Bob Balance Days - 4 additional days within a calendar year. Enjoy a company-wide long weekend at the beginning of each quarter
Your birthday off - plus a special gift from us

Work From Home

Home office allowance to set up your ideal workspace

Community & Culture

Two paid Social Impact days each year to give back to causes you care about
Frequent team and company social events both in-person and virtual
Dog friendly office

Skills Required

Bachelor's degree in Accounting Finance or a related field
7+ years of progressive experience in U.S. payroll with a focus on payroll accounting and multi-state compliance
Extensive hands-on experience with payroll enterprise platforms (e.g. ADP Workforce Now TriNet)
Strong experience working with ERP/accounting systems preferably NetSuite
Deep understanding of journal entries labor allocations and balance sheet reconciliations
Exceptional communication skills

What the Team is Saying

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The Company

HQ: Tel Aviv

1350 Employees

Year Founded: 2015

What We Do

HiBob helps modern mid-size businesses transform the way they manage people giving HR and managers all they need to connect engage develop and retain top talent. Since 2015 we’ve achieved consecutive triple-digit year-over-year growth all backed by our amazing team of Bobbers from across the globe making us the choice HRIS of over 4000 midsize and multinational companies. Our HR platform is intuitive data-driven and built for the way people work today: globally remotely and collaboratively. Fast-growing companies across the globe such as Huel What3words Fiverr and VaynerMedia rely upon Bob to help them create the best work experiences for their people.

Why Work With Us

Being a Bobber is all about being you. We want you to bring all parts of yourself to work giving you the freedom and confidence to be the best you and do your best work. If that’s bubbly shy precise funny bold kind honest brilliant or anything in between we’re waiting with open arms. Come join us.