Senior Payroll Specialist

Ibotta is seeking a Senior Payroll Specialist to join our growing Human Resources, People Operations Team and contribute to our mission to Make Every Purchase Rewarding.

What you will be doing:

The Senior Payroll Specialist is the lead payroll subject-matter-expert in the company. Reporting to the Director, People Operations, this role is accountable for all aspects of the payroll process and plays the critical role in processing and administering payroll in our Workday HCM, integrated with ADP. The ideal candidate has independently run all things payroll at a fast-growing, dynamic company.

Responsibilities:

• Ensure the processing of new hires, promotions, and terminations in an accurate and timely manner

• Lead multi-state payroll processing for all employees (exempt & non-exempt) on a bi-weekly basis; including garnishments, flexible time off (FTO), bonuses, benefits, 401K deductions, and the reconciliation of time entry related payroll

• Work closely with accounting to ensure the accurate and timely posting of journal entries from the payroll system

• Assure payroll information is accurate through review, audit, and completion of all payroll reconciliations on a bi-weekly basis

• Leverage Workday Payroll reporting to perform comprehensive payroll audits to ensure accurate processing

• Assist accounting with month-end close reconciliations and fluctuation analysis related to salary accounts

• Partner with Finance to provide estimated payroll funding and/or other payroll/finance reporting requirements 

• Perform administrative tasks and enhancements for Ibotta’s equity program

• Critically review and analyze current payroll, benefits, and tax procedures in order to recommend and implement changes leading to best-practice operations 

• Own the technical set-up and accurate maintenance of Workday Payroll, including successful integrations, benefits, wages and FTO plans

• Act as a mentor to other people operations team members in their area of expertise

• Facilitate a strong working relationship with ADP (or other system vendors) to ensure scope of services is being upheld with regard to compliance and reporting of local, state and federal requirements

• Own the registration process for new state tax compliance

• Provide continuous process improvement to the payroll cycle to allow for efficient processingLeads special projects, as needed, and stay abreast of industry trends

Job Requirements:

• 3-5+ years of payroll experience required; with at least 2 years experience as an in-house payroll processor

• Day-to-day, operational experience with Workday Payroll and ADP required; any legacy payroll systems preferred but not required

• CPP preferred 

• Interest in cutting-edge, continually evolving technology systems designed to improve administration, accuracy and timely business processing

• Demonstrated ability to multitask, be a self-starter, detail oriented, and provide excellent customer service

• Excellent problem-solving skills with demonstrated ability to troubleshoot, investigate, and identify Workday Payroll and integration system issues to resolution

• Strong interpersonal skills and experience working in a dynamic, collaborative team environment

• Proficient in Microsoft Excel, including report writing skills and Workday reports

• Able to organize and write policies and procedures in a logical/methodical manner

• Strategic thinker for a growing organization

• Ability to maintain confidential and sensitive information

• Experience in benefit administration or other HRIS administration is a plus 

• Experience with employee stock programs is a plus

Additional Details:

• This position is located in Denver, CO or remotely and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Lifestyle Spending Account, 401k match, profit sharing and equity

• Base compensation range: $70,000 - $90,000

Ibotta is an Equal Opportunity Employer. Ibotta’s employment decisions are made without regard with race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status. 

Applicants must be currently authorized to work in the United States on a full-time basis.

For the security of our employees and the business, all employees are responsible for the secure handling of data in accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels.

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