Senior Payroll Specialist with German

You’ll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for your clients is enabled by our strategic partner ecosystem and our robust technology platforms across the IBM portfolio; including Software and Red Hat.

Curiosity and a constant quest for knowledge serve as the foundation to success in IBM Consulting. In your role you’ll be encouraged to challenge the norm investigate ideas outside of your role and come up with creative solutions resulting in ground breaking impact for a wide network of clients. Our culture of evolution and empathy centers on long-term career growth and development opportunities in an environment that embraces your unique skills and experience.

Your Role and Responsibilities
As Payroll Specialist depending on the specifics of the assigned countries you will be responsible for:

• Executing end to end payroll processing and any additional payroll processes for smaller entities in big countries
• As well as the corresponding customer service

Your role will include close collaboration with the customer payroll stakeholders and third party providers.
People successful in this role demonstrate payroll knowledge ability to perform the tasks in compliance with existing procedures high customer focus excellent communication skills and proactiveness.

Scope of duties:

Payroll Operations

• Deliver the highest quality of service in payroll operations by executing all activities in compliance with existing procedures legal regulations and customer requirements
• Process any payroll data in accordance with legal IBM and the customer requirements related to personal data protection
• Ensure the timeliness and accuracy of end to end payroll processing
• Partner with the customer’s stakeholders to resolve any issues related to payroll inputs
• Carry out the validation of payroll transactions and collaborate with payroll stakeholders to resolve any issues
• Process payroll payments in the bank system including any controls and initiate the treasury release
• Monitor the status of payroll payments and handle the rejections
• Perform any statutory / compliance activities (registration of new employees filing of tax returns etc.) as required for the assigned countries / Monitor their execution by third party provider
• Collaborate with BPO Country Lead to reply to any queries or requests from the local authorities / Collaborate with BPO Country Lead and third party provider reply to any queries or requests from the local authorities
• Execute the process of electronic payslips handling
• Report the status of payroll activities in a timely and accurate manner and communicate any risks to payroll processing or deadlines in accordance with escalation paths
• Support year end processes or any other country specific processes not related to monthly payroll runs
• Initiate and actively support any continuous improvement activities or other process and/or tools improvements using the existing change management channels
• Request DTP updates if required

Payroll Customer Service

• Deliver the highest quality of response to customers through our service desk by demonstration of your process knowledge respect for the customer and accountability in the provision of answer by proper interaction and engagement accuracy of provided information timely resolution and overall management of queries from the customer’s employees the customer or third parties
• Actively take part in any activities focused on continuous improvement of customer service
• Execute all activities in compliance with existing procedures
• Ensure helpdesk scenarios are up to date

General

• Keep the knowledge of processes and country specific information up to date by attending recurring courses or any other training activities as well as using existing documentation
• Act as back-up for team members and/or additional functions as assigned by supervisor

What makes IBM BTO unique:

• Global communication: want to improve your language skills? Wve will invest in you!
• Flexibility: employee development matters to us that’s why every vacancy is open for internal recruitment
• Diversity: different nationalities united in one team
• Initiative: have ideas for improvements? We want to hear them!

We guarantee you:

• Job contract
• The opportunity to participate in training and language courses
• An extensive benefits package (Multisport OK System private medical healthcare life insurance cinema tickets)
• An induction training that will allow you to smoothly transition into your new role

Required Technical and Professional Expertise

• Fluent command of English that enables clear and concise communication
• Good command of German language that allows for fluent payroll related communication
• Previous experience in HR finance operations (2-3 years on independent position)- payroll preferred (at least a year)
• Good knowledge and practice in using MS Office
• Curiosity and need to understand both the details and the context
• Quick learner with a desire for continuous improvement
• Sense of ownership of assigned tasks
• Excellent organization and management of own work
• Ability to coordinate the execution of payroll cycle
• Accuracy and attention to details
• Ability to cope with different situations different requirements uncertainty and pressure of time
• Attitude to view problems as issues to be solved rather than obstacles

Preferred Technical and Professional Expertise

• Knowledge of German payroll / tax system would be an asset