Senior Payroll Supervisor

Company Description

Foster Farms has been serving families since 1939. Since the founding days, Foster Farms has always been committed to providing consumers with the highest-quality, best-tasting poultry products available. Our commitment to excellence, honesty, quality, service, and our valued TEAM Members will shine through in everything we do.

Foster Farms is always looking for talented individuals to join the Foster Farms TEAM. We offer the experience of a large organization, however, we operate like a family business. More than half of our job openings are filled by internal promotion, and we encourage TEAM Members to gain a variety of experiences across different functional groups.

Job Description

Pay Range: $79,500 to $93,500 per year

Purpose of Position:

The Senior Payroll Supervisor for the HR Services Payroll department will be instrumental in managing and overseeing successful day to day payroll service delivery. This individual should be experienced in high volume, multi-state payroll with knowledge of payroll regulatory compliance across all states in the U.S. which employees reside and experience with payroll processing for multiple legal entities. This position will be responsible for ensuring the required pay inputs, processing tasks, and outputs are processed timely to produce paychecks for employees. This position will lead the Payroll team to complete and settle payroll timely and according to policy and regulatory standards. In addition, this individual will identify, troubleshoot, and assist with resolution to errors that may occur. Lastly, this individual will interact with management, vendors, and related business units to manage the proper response to inquiries and audits. 

Essential Functions:

Manage the day to day operations of the U.S. payroll function servicing over 10,000 employees and 3 legal entities. 

Lead a team of ten payroll professionals in payroll related activities based on the defined payroll processing schedule for each pay group, ensuring timely close of payroll and coverage for daily, weekly, monthly, quarterly, and holiday processing requirements. 

Coach and mentor staff to ensure each person excels individually and as a team with a focus on customer service and operational excellence. 

Review and complete Federal & State Tax returns/tax deposits and adhere to daily, weekly, bi-weekly, monthly and annual deadlines for payroll processing and reporting requirements (e.g., tax deposit and tax filings, ACH deadlines). 

Oversee payroll activities in the HR/PR system (currently Infor-Lawson with potential to implement a different system)

Oversee and resolve issues related to calculation of pay for union employees according to collective bargaining agreements, all employees according to company policy and legislative requirements, and resolve questions on taxes, garnishments, imputed income, pension, or benefit deductions, etc. 

Perform data analysis by running reports, and using Excel functionality (vlookups, pivot tables). 

Provide exceptional customer service, ensuring all inquiries are answered, and all requests are processed in a timely manner. 

Provide resolution to escalated operational or policy issues. 

Oversee and confirm required controls are validated and cleared as part of routine payroll processing (e.g., audit reports); raise any exceptions or discrepancies as related to application and business controls to management 

Support internal audits of various payroll areas and preparing materials for external and internal auditors. 

Troubleshoot any issues that must be cleared to close payroll on time. Assess and prioritize processing requirements and decide when to move forward with processing or when to stop. 

Understand interdependencies of inbound and outbound integrations and how payroll processing is impacted by errors or delays. Manage processing schedule according to these interdependencies. Coordinate with Technology to launch integrations and/or resolve integration issues. 

Provide status reports to key stakeholders and participate in meetings as appropriate 

Identify and execute ways to improve operational processes in the spirit of continuous improvement. 

Ensure appropriate documentation for operational process and procedures are in place and adhered to as part of operations (e.g., processing schedule, checklist, DTPs). Administer/oversee employee trainings on payroll policies and usage of payroll related systems. 

Participate in testing of payroll system or process changes and enhancements. 

Partner with key players and decision makers for payroll processing both inside and outside Foster Farms to effectively operate payroll including key constituents who deliver payroll input (like HR, Finance, and Operations) and those who make decisions on how to proceed if significant issues in payroll arise. 

Support other projects and activities, as defined by senior leadership and/or enterprise activities, as directed and required 

Qualifications

Requirements:

Bachelor's degree in Business, Accounting, Finance, or a related field or equivalent combination of work experience preferred.

CPP or FPC certification preferred. 

Minimum two-three years of experience in payroll operations required and prior supervisory experience strongly preferred. 

Two years of experience with Workday HR/payroll or other a SaaS payroll engine preferred

Understanding of federal and state regulations related to salaries, wages, taxes, benefits, and other payroll related matters required. 

Demonstrated ability to lead complex projects and implement complex programs & processes.

Experience with HR/payroll integration and mass data uploads preferred. 

Previous experience in a confidential business environment strongly preferred. 

Must have excellent verbal and written communication and customer service skills and the ability to communicate effectively and tactfully with all levels of personnel 

Excellent interpersonal and leadership skills, with the ability to appropriately lead, train, develop others and effectively manage the performance of direct team members.

Must be able to organize, prioritize and schedule work effectively and be able to work well under time constraints. 

Must have excellent & demonstrated analytical skills with excellent attention to details. 

Must be a self-starter and a team player. 

Must be able to handle a high volume in a fast-paced environment. 

Must be able to manage confidential payroll information and uphold the required security restrictions related to confidential pay details. 

Advanced proficiency with MS Excel vlookups, pivot tables with the ability to do deep analytics, data manipulation, and build upload formats.

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Additional Information

All your information will be kept confidential according to EEO guidelines.

Foster Farms is an Equal Opportunity Employer – Minorities, Females, Veterans and individuals with disabilities are encouraged to apply.

Foster Farms participates in E-Verify during the hire process at all locations for all new TEAM Members.