Senior Procurement Specialist

About the team & opportunity 

What’s so great about working on Calendly’s Operations team? 

We are the infrastructure of our business that allows us to scale to new heights. 

Why do we need you? Well, we are looking for a Senior Procurement Specialist  who will bring excellent communication skills and a successful background in contract drafting and commercial negotiations.  You will report to the Manager of Procurement and will be responsible for working collaboratively across Calendly to scale our procurement function.

A day in the life of a Senior Procurement Specialist at Calendly

You will act as a strong partner for our internal stakeholders and vendors to bridge gaps, build consensus , and meet business requirements. You will operate with a sense of urgency, represent the company with professionalism and positivity, and be eager to tackle challenges in a fast paced environment. You will strive to improve processes and support Calendly’s growth. This is an exciting and critical role for the business that will help ensure our growth is efficient and scalable.

On a typical day, you will be working on: 

• Leading complex contract negotiations (net new, renewal, statements of work, and amendments) for indirect goods and services across various categories, primarily SaaS
• Reviewing purchase requests with business owners and appropriate subject matter experts to provide an informed assessment of business requirements
• Collaborating cross-functionally with legal, IT & business systems, infosec, privacy, and finance on a regular basis, advising on commercial and legal terms and identifying areas requiring continuous monitoring 
• Managing competitive sourcing events (e.g., RFPs), focusing on efficient preparation of the RFXs and effective contract negotiations, while mitigating risk of business delay or disruption
• Demonstrating procurement’s value to the company through securing and reporting out on optimal business outcomes and cost savings
• Supporting objectives and key results as well as identifying and pursuing continuous improvement opportunities in the procurement policy, processes, and systems

What do we need from you?

• Minimum of 5 years of progressive procurement and contract negotiation experience required, tech sector preferred
• Bachelor's degree, preferred
• Excellent organizational skills, ability to manage multiple projects at once, follow through and meet deadlines
• Demonstrated knowledge of an experience in negotiating key commercial terms and conditions
• Ability to work independently and demonstrate sound judgment with minimal supervision and intervention, sometimes in ambiguous situations
• Knowledge of common pricing models and negotiation levers
• Must be skilled in a digital environment. Intermediate Excel experience preferred. Most MS Office and Google Suite tools are essential to this job.
• Experience in a fast-paced SaaS or start-up environment, preferred
• Experience with a procure-to-pay (P2P) and competitive sourcing solution, highly preferred (e.g., ZipHQ, Coupa, SAP)
• A track record for problem solving, flexibility, urgency, and strong communication skills
• Authorized to work lawfully in the United States of America as Calendly does not engage in immigration sponsorship at this time

What’s in it for you? 

Ready to make a serious impact? Millions of people already rely on Calendly’s products, and we’re still in the midst of our growth curve — it’s a fantastic time to join us. Everything you’ll work on here will accelerate your career to the next level. If you want to learn, grow, and do the best work of your life alongside the best people you’ve ever worked with, then we hope you’ll consider allowing Calendly to be a part of your professional journey. 

Our Hiring Process:

We aim to provide an inclusive and equitable candidate experience to everyone who expresses interest in working at Calendly. To learn more about our hiring process, please visit our careers page at www.careers.calendly.com.

Once selected for an opportunity, the recruiter assigned to the role will keep you informed every step of the way. Have questions? Let your recruiter know! Want to share your experience? We are passionately committed to improving and building on our process, and we consider feedback a gift.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at [email protected] . 

Calendly is registered as an employer in many, but not all, states. If you are located in Alaska, Hawaii, Montana, North Dakota, South Dakota, Nebraska, Iowa, West Virginia, and Rhode Island, you will not be eligible for employment. Note that all individual roles will specify location eligibility.

All candidates can find our Candidate Privacy Statement here

Candidates residing in California may visit our Notice at Collection for California Candidates here: Notice at Collection

Compensation is based on a variety of factors including but not limited to location, experience, and job-related skills. In addition, Calendly offers a wide range of best in class total rewards. This includes comprehensive employee benefits like healthcare, dental, vision, parental leave, 401(k) match, paid time off, and much more. At Calendly we believe exceptional performance deserves exceptional rewards! During the hiring process, we are committed to sharing details about the compensation range for the position, enabling you to make an informed decision. 

Please note that the compensation details listed in role postings reflect the base salary only, and do not include bonus/commission, equity, or benefits.