Senior Project Coordinator, COBA

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

Reporting to the Vice President, Commercial Operations and Business Analytics, the person in this role will need to be an experienced administrative assistant to senior leaders, excellent project coordinator, small event planner, solutions oriented with exceptional flexibility to support the Commercial Operations & Business Analytics department (COBA) team as well as multiple teams across our organization. The ideal candidate will have exceptional project coordination, communication skills, the ability to manage the needs of many, be self-motivated, and demonstrate resourcefulness in building relationships across the global BeiGene organization. The role will be responsible for fostering an inclusive, energizing and positive team environment.

In addition, the individual will act as a backup resource for the purchase order process for the COBA and applicable commercial teams. This role provides an opportunity to help support planning functions for a fast-growing commercial team that is preparing for several planned oncology product launches in the US and beyond (ex-China). This role will help with COBA departmental projects as a project coordinator. The support functions are listed (but not limited) to the items detailed below.

This position is located in San Mateo as a hybrid role between home and the office.

Essential Functions of the job:

• Be the primary administrative assistant for the VP and COBA Leadership Team (approximately 40-45% of the role).
• Support the COBA function with additional project coordination and duties as assigned (ie. new hire onboarding, ordering team recognition items, coordinating team events/lunch, assisting with COBA offsites/meetings coordination).
• Apply project coordination and be solutions oriented, solving skills to innovate, challenge assumptions and create novel practices when appropriate specific to automation, metrics, and key productivity platforms for COBA team.
• Closely partners with the PMO team and supports goals of PMO through productive project coordination and calendar management.
• Proactively build relationships across various functions and levels across the organization to ensure effective stakeholder coordination/management and participate in launch planning coordination where appropriate.
• Develops solutions to problems or issues in support of the department's administrative processes and procedures. May be assigned projects that may involve providing some guidance or direction to team members.
• Manage relationships with vendors, service providers and building management.
• Represent the Business Planning and Project Management Office (PMO) in COBA confidently during interactions with internal and external stakeholders.
• Appropriately escalates substantive questions/key business issues to others and follows up to ensure resolution on behalf of manager.
• Completes special assignments which may require researching issues, locating, analyzing and summarizing data and preparing project updates.
• Ability to coordinate a variety of different projects in an organized, efficient fashion, from start to finish with minimal guidance or assistance.
• Collaborates with others to assure desired outcomes.
• Fosters a positive, engaged and thriving team culture for COBA.
• Performs other duties as assigned.

Education Required:

• BS or BA degree preferred in business, project management, operations, marketing, and/or business administration or relevant experience.

Required Experience:

• Bachelors degree or equivalent experience and a minimum five (5) years of experience performing project coordination for complex organizations and executive leaders.
• Superior responsiveness, administrative assistance, and task completion awareness.
• Demonstrated experience project coordinating and providing support.
• Extensive experience in efficiently multi-tasking between business partners and priorities.
• Ability to take on increased responsibility as the company grows.
• Ability to independently work in an ambiguous fast-paced environment with minimal guidance or supervision.
• Ability to multitask and meet requested deadlines.
• Strong people, organizational and communication skills, team-oriented philosophy, and problem-solving skills.
• Demonstrated ability to relate well with all levels of management and peers.
• Biotech/pharmaceutical project/process management, experience is a plus.

Supervisory Responsibilities: none

Computer Skills:

• Proficient in Microsoft Office suite. Willingness to explore and leverage new technologies and digital tools.
• Experience using SharePoint, Smartsheet, and Microsoft one drive, concur for travel and expense reporting, and with meeting planning systems such as Cvent and contract management systems.

Travel:

• Approximately 10-15%.

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $76,200.00 - $106,200.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.