Job Description
The Senior U.S. and Canada Payroll Specialist is responsible for managing and processing payroll for employees across the United States and Canada ensuring accuracy compliance and timely delivery. This role requires in-depth knowledge of federal state and provincial payroll regulations tax laws and reporting requirements. The specialist will collaborate closely with HR finance and external vendors to resolve payroll issues implement process improvements and maintain confidential employee data.
RESPONSIBILITIES
This is a full-time hybrid (3 days a week) at any US based UL office.
- Responsible for processing semi-monthly payrolls for U.S. and Canadian employees including hourly and salary staff ensuring accuracy.
- Maintain payroll records including timesheets salary adjustments bonuses and deductions.
- Ensure compliance with U.S. (federal/state) and Canadian (federal/provincial) tax laws payroll regulations and labor standards.
- Tax Reporting & Year-End: Prepare reconcile and file year-end employee tax forms (W-2s T4s) and submit required government filings.
- Data Management & Auditing: Review employee records for accuracy including onboarding data salary adjustments and benefits deductions.
- Collaborate with HR and Finance teams to ensure seamless integration of payroll data and resolve discrepancies.
- Coordinate with external payroll vendors and government agencies as needed for audits filings or inquiries.
- Support internal and external audits by providing necessary documentation and explanations.
- System Administration: Utilize HR and payroll systems to manage payroll run reports and ensure data integrity.
- Respond to employee inquiries regarding payroll benefits and taxation providing clear and accurate information.
- Maintain payroll records and documentation in accordance with legal requirements and company policies.
- Stay current with changes in payroll laws and regulations for both countries.
- Assist with audits reporting and implementation of payroll system upgrades or process improvements.
QUALIFICATIONS
- Bachelor's degree in Accounting Finance Human Resources or related field.
- 5+ years of payroll experience with a focus on U.S. and Canadian payroll processing.
- Extensive experience with HR and payroll platforms and related software (such as Oracle HCM ADP Celergo Ceridian Dayforce and Oracle Finance).
- Strong knowledge of federal state and provincial payroll laws and tax regulations.
- Proficient in communicating effectively in both English and French.
- Excellent analytical problem-solving and communication skills.
- Advanced global payroll SOX compliance experience.
- Ability to work effectively in a fast-paced dynamic environment and manage multiple projects within different geographic regions simultaneously.
- High level of integrity and commitment to maintaining confidentiality.
- Proven ability to work effectively in a team-oriented environment.
- Advanced proficiency in Excel.
- Flexible schedule to accommodate payroll deadlines and country-specific requirements.
- Collaboration with global and regional teams.
- Certifications: Canadian Payroll Association (CPA) certification (PCM/PCP) or American Payroll Association (APA) certification (CPP) is highly preferred.
Working Conditions - Flexible schedule to accommodate payroll deadlines and country-specific requirements.
- Collaboration with global and regional teams.
- Certifications: Canadian Payroll Association (CPA) certification (PCM/PCP) or American Payroll Association (APA) certification (CPP) is highly preferred.
What you'll experience working for ULS
UL Solutions has been pioneering change since 1894 and we're still leading the way. From day one we've blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products plus services software offerings and more. We break things burn things and blow things up. All in the name of safety science.
That's where you come in - because none of it could happen without you. It takes passion to protect people problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.
This is more than a job. It's a calling. A passion to use our expertise and play our part in creating a more secure sustainable world today - and tomorrow. As a member of our safety science community you'll use your ideas your energy and your ambition to innovate challenge and ultimately help create a safer world.
Everyone here is unique. But we're also a global community working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business all bringing their distinct perspectives and diverse backgrounds together to deliver real change.
Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions we help build a better future - one where everyone benefits.
Join UL Solutions to be at the center of safety. To learn more about us and the work we do visit UL.com
Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $53700 to $71500 and is based on multiple factors including job-related knowledge/skills experience geographical location as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days) holiday including floating holidays (12 days) and sick time off (72 hours).
What the Team is Saying
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UL Solutions Compensation & Benefits Highlights
How does UL Solutions ensure its pay and bonus plans are competitive?
UL Solutions ensures pay and bonus plans are competitive by conducting formal compensation reviews annually. These reviews focus on ensuring that employees are paid within 25% of the median salary for their role in their region ensuring that pay is competitive globally and individuals receive fair pay wherever they are.
UL Solutions includes all full-time employees in its performance incentive program providing strong performers with an annual bonus driving productivity and satisfaction for employees who deliver on the shared mission of making the world a safer more sustainable place. Employees also note fairness in how performance is linked to outcomes.
UL Solutions Insights
What We Do
A global leader in applied safety science UL Solutions transforms safety security and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing inspection and certification services together with software products and advisory offerings that support our customers’ product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate launch new products and services navigate global markets and complex supply chains and grow sustainably and responsibly into the future. Our science is your advantage.
Why Work With Us
Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society and we are proud that our culture is centered on integrity collaboration inclusion and excellence.
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Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Depending on the role we offer hybrid or remote opportunities.
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Date Posted
05/06/2026
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