Shared Service Specialist at Shinola

Position Type: Full-time salary (Hybrid 3x a week onsite)
Location: Shinola HQ (midtown Detroit, MI)
Reports to: Finance Shared Service Manager

About us

At Shinola, we make beautiful, enduring, handcrafted goods that are built to be lived in, worn out, and well loved. Our thoughtful craftsmanship, timeless design and spirited stories inspire our customers to live well, with confidence & joy—in a style that is uniquely their own! Because we are a growing and evolving company, each employee is a key stakeholder, making decisions every day that directly impact our overall vision and direction. At Shinola, you’ll have the opportunity to make a significant contribution at the start of what we believe will become an iconic American brand.

Job Summary

Primary responsibility will be to provide financial and administrative support to the accounting team in a fun and fast-paced environment. This role includes processing invoices, monitoring aged invoices/payment review, review of statements, and performing other accounting and administrative tasks including AR support, travel administration and other duties that may be assigned.

Key Responsibilities

Manage Accounts Payable Full Cycle
- Including but not limited to: invoice capture, review, verification of recipet/approval
- Ensure coding contains the correct account/cost center.
- Match invoice to PO or submit for approval in Concur.
- Post PO invoices for payment.
- Post Prepayment invoices for payment.
- Complete Invoice Journal and let Supervisor know for review and posting.
- Update payment and invoice to clear payable so it is not picked up on aging.
- Payments - Work with Manager/Account Manager to set up weekly payment runs.

Period End Close/ Reconciliations
- All payables that can be entered are in the system and completed within a timely manner.
- Prepaid Rec is reviewed and cleared out for items that have been received throughout the month.
- Manual inventory has been reviewed and cleared out from items that have been received throughout the month.
- Payables journal is posted for accrued items from payables.

Statement Review/Reconciliations - Work with each of our vendors to ensure that we are provided a monthly statement to review.
Manage the AP Email/Mailbox - Daily review of the AP mailbox.
Maintaining accurate electronic files (Vendor invoices) - Keep all invoices and correspondence saved electronically in files based on processing and vendor.
Improvement of current processes/Procedures/Documentation - Take note of what processes are most time consuming and where there may be a more efficient way to the task in a timely manner.

Compliance
- Obtaining correct information from vendors during set up. Help with preparation of 1099’s
- Work with existing process for vendor information and set up to create a seamless transaction for our vendors
- Work with existing process for 1099 and create a process that covers all companies.

Accounts Receivable / Travel and Expenses
- Provide Back up to your counterpart in Accounts Receivable billing, collections, and statement review.
- Provide backup to your counterpart for expenses such as travel, and card spend.
- Build a relationship with companies’ Wholesale and Sales teams to ensure customers are taken care of to the highest level of service.
- Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
- Draft correspondence for standard past-due accounts and collections
- Identify delinquent accounts and contact delinquent accounts to request payment.
- Maintain the company’s billing systems and records regarding payments and account statuses.
- Generate invoices and account statements.
- Perform administrative and clerical tasks, such as data entry, sending bill reminders, and filing paperwork.

Qualifications

High school diploma or equivalent
Degree in accounting or finance highly preferred
2+ years related experience
Experience with reconciliations
Strong proficiency in Microsoft Office Suite, especially Excel

Key Hard Skills

Advanced knowledge of Microsoft Excel and other Office applications including Outlook - required
ERP/MRP experience, Microsoft Dynamics AX or D365 - preferred

Required Soft Skills

Attention to detail
Integrity, honesty, and high ethical standards
Excellent written and verbal skills
Organization skills
Ability to work independently or collaboratively with other departments
Must be able to balance multiple priorities and possess conflict resolution techniques
Takes initiative
Excellent problem solving skills

Sampling of Total Rewards Program:

Compensation type: Salary
Compensation:
- Compensation can be negotiated based on previous experience & qualifications
- STIP (short-term incentive plan) eligibility
Paid Time-off:
- 10 Corporate Holidays
- 15 Vacation days (accrued)
- 2 Volunteer days
Benefits:
- Medical, dental & vision - click here to view our full package!
- 401k with company match
- Employee assistance program
- Pet Insurance
- Merchandise discounts
- Complimentary employee watch

Hiring Overview:

HR Phone Screening - 30 minutes via Microsoft Teams (camera off)
Technical Interview with Hiring Manger - 1 hour via Microsoft Teams (camera on)
Take home assignment - 30minutes -2 hours of work
- note: select positions may not require a case study assignment
Final Interview with Panel - 1 hour via Microsoft Teams (camera on)

*The general hiring process can be found above, however Shinola reserves the right to change the process as needed.

At Shinola, we're committed to growing and empowering an inclusive community within our company and industry. This is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives across our organization. Research shows that oftentimes women and other minority groups only apply to open roles if they meet 100% of the listed criteria. Shinola encourages everyone to apply for our available positions, even if they don't necessarily check every box on the job description.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned.
This job description does not constitute a contract of employment and Shinola may exercise its employment-at-will rights at any time.

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