Site Coordinator

A.REPORTING RELATIONSHIPS

Reports to: Site Director

B.JOB DESCRIPTION

Responsibilities

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Manage all Charitable Donation request

Responsible for ordering and maintaining inventory of office supplies and lunchroom supplies

Maintain master contact lists of preferred vendors

Book travel arrangements as required

Submit and reconcile expense reports for Site Director

Head the United Way Campaign for the site in conjunction with Union

Interact with Community groups as site representative and head up initiatives (Riverlights)

Provide general support to site visitors

Act as the point of contact for internal clients

Coordinator of Site Engagement Activities

Invoice administration using SAP and any other software

Site Champion for Global training agenda

Back fill for Resource Planner

Create and manage non-stock purchase orders

Manage site Parked & Blocked list to ensure goods receipts are completely regularly and purchase orders are reconciled in a timely manner

Complete monthly and quarterly tax and utility payments through the DBS toolkit online payment portal

Financial Responsibility

Follows Diageo Canada order processes and guidelines.

Management Responsibility

No supervisory responsibilities.

C. Experience

1)Minimum three years experience and/or training; or equivalent combination of education and experience.

2)Strong organizational skills, ability to work quickly and accurately under pressure.

3)Intermediate Microsoft Word and Excel. Experience with SAP or other ERP system strongly preferred.

4)Accurate and quick data entry.

5)Must have strong communication skills.

6)Bilingualism (French/English) preferred.

D.KEY RESPONSIBILITIES

Keep workspace clean and organized Ensure the standard of housekeeping and image are maintained Comply with all Occupational Health and Safety requirements and legislation Must comply with company's Good Manufacturing Practices including personal hygiene and all implemented Food Safety and Quality policies, programs and regulations. SUPPORT QUALITY AND FOOD SAFETY TEAM TO ENSURE MAINTENANCE OF THE ISO / FSSC / HACCP SYSTEMS Create and manage non-stock purchase orders Manage site Parked & Blocked list to ensure goods receipts are completely regularly and purchase orders are reconciled in a timely manner Complete monthly and quarterly tax and utility payments through the DBS toolkit online payment portal

E.GENERAL

Demonstrates Diageo corporate Mission, Vision and Values in relation to all aspects of the role Comply with basic systems and procedures of Diageo Participate in ongoing training as suggested by Management

F.CONFIDENTIALITY

Responsible to preserve and safeguard all confidential information that comes to their knowledge in the course of employment with Diageo Responsible to observe and comply with the policies of the company and applicable legal requirements with respect to confidential information and the protection of privacy.